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TABLE OF CONTENTS

01

Welcome Back!

02

School Mission, Vision, Values and Boarding Philosophy

03

Boarding Team

04

Arrival and Health Management

05

Care and Wellbeing

06

Daily Life and Routine

07

Sign Outs and Curfew

08

Room and Facilities

09

Technology and Communication

10

Student Services

11

General Information

12

Policies, Procedures and Expectations

13

Safety and Security

14

Directions to Havergal

Disclaimer:​ As we continue through COVID-19, we will refer to the local, provincial and national government guidelines and protocols. As the government guidelines continue to change and evolve, Havergal’s policies and practices will also continue to evolve and adjust. We will endeavor to provide notice where possible. However, where circumstances limit that option, policies may be subject to change without notice.

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Section 1: Welcome Back!

Dear Boarding Students and Parents,

Welcome back to Boarding! We are so glad that you are joining or returning to our community.

This Handbook outlines the new procedures, protocols, routines and schedules for the Boarding Program that have been put in place due to the current pandemic in order to help reduce the risk of infection. They are based on the principles of maximizing physical distancing, hygiene/cleaning and face masking when physical distancing is not possible while minimizing the mixing of students and monitoring health through daily screening protocols. These measures have been recommended by Public Health Ontario, Toronto Public Health and the Public Health Agency of Canada to help prevent the spread of the virus. In addition to these guidelines, Boarding students are expected to abide by the directives that are outlined in the ​ Family Handbook 2020-21 ​ (which will be available on the ​ Back to School website​ on August 19) and the ​ Return to Campus Parent & Student Handbook: Fall 2020​ .

Next year will offer new challenges and new opportunities, which we will work on together.

Sincerely,

Ms. Franks Head of Boarding

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Section 2: School Mission, Vision, Values and Boarding Philosophy

Mission Havergal’s mission is to prepare young women to make a difference. This means an education that provides opportunities for students to embark on a path of collaborative discovery to: ● Find and pursue their passions. ● Engage in the world. ● Develop their courage, creativity and leadership. ● Become prepared for thoughtful engagement in their communities. ● Develop capacity to question with rigour and accuracy. The hallmarks of a Havergal education are enriched, broad-based educational programs and rigorous academic standards, a stimulating and supportive learning environment and a strong community that fosters the qualities of leadership, good citizenship and integrity. These pillars of excellence prepare our graduates as leaders of the future and have positioned Havergal at the forefront of women’s education for more than 100 years. Values and Vision Exceptional schools are guided and fortified by inspiring values and a compelling vision. The values of integrity, inquiry, compassion and courage give direction to all our work, but also identify us as a community that strives for excellence and that incorporates the most promising of the new while building on the richness of the past. Havergal’s vision is to be a dynamic global leader inspiring the pursuit of wisdom and self-knowledge. Values A focus on our values makes us aware of the larger purposes that animate our daily life and work together. ● Integrity – Honesty, dignity, responsibility and respect for others guide our actions. Self-respect is a key, allowing authenticity and the ability to be true to oneself. ● Inquiry – Exploring, questioning and discovering guide our path of learning. ● Compassion – We believe that kindness and caring are part of who we are and guide what we should do. A common humanity lies at the heart of the College. ● Courage – We are not afraid to question the status quo and to be bold and tenacious in our pursuits and aspirations.

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Leading Vision A dynamic global leader inspiring the pursuit of wisdom and self-knowledge. ● Havergal College cultivates a strong passion for learning and an understanding of one’s self so that graduates live life to the fullest. ● We build global capabilities in our students, empowering them to be effective and active contributors to society anywhere, anytime and in collaboration with others. ● With more than 9,000 alumnae in over 60 countries around the world, our students have access to a network of established and accomplished Old Girls. Boarding Program Philosophy Our philosophy is to nurture the academic achievement, personal growth and wellbeing of each student by fostering student agency, strong connections with the faculty and wellbeing staff, and parent collaboration. We provide a supportive, comfortable and warm environment in which students are able to flourish holistically and where mistakes are embraced as guideposts in our learning. Our community celebrates the academic, social and cultural diversity of each of our Boarding students and is sensitive to the individual needs of all. Our goal is for each student to be a well-rounded individual, accountable for managing themselves and empowered to positively influence their own lives and the world around them. Commitment to Diversity Havergal will foster understanding and respect about the difference in race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status or disability. These terms shall have the meaning accorded to them under the Ontario Human Rights Code.

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Section 3: Boarding Team

Staff Team Associate Head and Head of Senior School

The Associate Head and Head of Senior School is responsible for the leadership, oversight and guidance of the Junior School, Middle School and Senior School, which includes the Boarding School Program. Head of Boarding The Head of Boarding oversees and manages all aspects of the Boarding community. She is responsible for the safety and wellbeing of all Boarding students. Boarding Dons The Boarding Dons report to the Head of Boarding and work collaboratively to bring the mission and vision of Havergal College to life for the Boarding students. Dons act as role models and mentors for the students. Academic and Wellbeing Teams The Head of Boarding and Boarding Dons collaborate with the Associate Head and Head of Senior School, School Nurses, School Doctor, Social Worker, Guidance Counsellors and Faculty to ensure that students’ academic and wellbeing needs are addressed.

Student Leadership Boarder Prefect

This is a Senior Year student leadership role. The Boarder Prefect is elected by both staff and students during the school elections in the spring. The Boarder Prefect leads the

Junior Don team. Head Junior Don

This is a Senior Year student leadership position. The Head Junior Don (HJD) acts as a support to the Boarder Prefect and is the designate in the Boarder Prefect’s absence. Junior Don Junior Dons are student leaders within the Boarding community who represent all fellow Boarders at Havergal. Individually and collectively, Junior Dons are ambassadors who represent the Boarding community both within the school environment and beyond.

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Section 4: Arrival and Health Management

Arrival Information You have been asked to communicate your arrival details with the Head of Boarding. The arrival schedule is as follows:

International Students Arrival Dates ● Saturday, August 22:

Boarding Travel Quarantine Students Arrive. ● Sunday, September 6: Boarding Prefect, Head Junior Don, Junior Dons and Junior Dons-in-Training arrive. Staggered arrival times; schedule will be sent mid-August. ● Monday, September 7: New students arrive. Staggered arrival times; schedule will be sent mid-August. ● Monday, September 7: Returning students arrive. Staggered arrival times; schedule will be sent mid-August. Domestic Students Arrival Dates ● Sunday, September 6: Boarding Prefect, Head Junior Don, Junior Dons and Junior Dons-in-Training arrive. Staggered arrival times; schedule will be sent mid-August. ● Monday, September 7: New students arrive. Staggered arrival times; schedule will be sent mid-August. ● Monday, September 7: Returning students arrive. Staggered arrival times; schedule will be sent mid-August. This year, in order to mitigate COVID-19 risks, visitors are not allowed in Boarding. Parents/guardians are kindly asked to please drop off your child at the front door of the school and our Boarding staff will assist students in bringing their belongings up to their rooms. International Travel For those Boarders who are travelling to Canada from international destinations, there are a number of Federal and Provincial Regulations that must be followed. ​ If students meet the ​ Canadian Government Regulations for entry into Canada,​ then please see Pre-Departure, Travel, Arrival and Quarantine for International and Expat Students​ for more details to assist you as you travel from home back to school.

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Travel Quarantine Program As we prepare for the return to campus in September, it is prudent that the directives set forth by the Government of Canada’s international 14-day travel quarantine be followed upon arrival. Any student travelling from outside of Canada will have to comply with this directive. In order to be able to meet this requirement and be ready to move into Boarding on Monday, September 7, students must begin their quarantine ​ no later than Monday, August 24​ . For our Junior Don Team, who are expected to move into Boarding on Sunday, September 6, the latest they must begin their quarantine is Sunday, August 23​ . While students are required to complete their quarantine as per the Government of Canada’s expectations, the Ontario government is requiring that schools ensure that both international and domestic students who are in quarantine as a result of having entered Canada within two weeks prior to the start of their studies are tested for the COVID-19 virus at least once during their quarantine period (​ see list of COVID 19 Test Centers​ ). Students who fall into either of these categories will not be permitted to attend school until they have submitted their negative test results to the College. 1. On Campus Travel Quarantine Program (Saturday, August 22 to Saturday, September 5): ● Twice daily health screening protocols for students and Boarding Dons ● single room occupancy. ● Virtual Wellbeing Program, including daily physical and outdoor activities (on school grounds). ● School orientation meetings via Zoom. ● Three meals per day and three snacks per day, prepared and delivered to student rooms by our Food Services team and Dons. ● Daily check-ins by School Nurses and multiple daily check-ins by our Boarding Dons. ● Staff will maintain physical distancing guidelines and wear masks at all times. If they have to assist a student and come within the 2 metre distance, they will wear full personal protective equipment (PPE), which includes eye protection, masks, gloves and gowns. ● Regular mental health check-ins by our School Social Worker. ● Access to the School Physician on-call. While we understand that this is not the usual start to our school year, Havergal is committed to meeting the criteria for the quarantine period and to providing to the best of our ability a positive experience for all students. ​ For more information on this program, see ​ Travel Quarantine Program​ . 2. Holiday Inn Yorkville Hotel Quarantine: ● Available for families who plan to come with their children to quarantine off-campus in Toronto. ● Holiday Inn Yorkville will provide a hotel option for the 14-day quarantine. There are three options for our families to meet the quarantine criteria. These include:

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● Reach out to the hotel directly at ​ reservations@hiyorkdale.com​ and mention that you are coming to attend school at Havergal College: they will need your name, dates of arrival/departure and a credit card to hold the room. ● Cost: $129.95 + taxes per day; this price does ​ not​ include food. 3. Stay with Local Guardian or Family Member: ● Boarders who plan on spending the quarantine at their guardian’s home or with a family member should notify the Head of Boarding with respect to their arrangements. For students who will be arriving back to school after August 24, please see the ​ Post August Quarantine Options for Students​ . Boarding Community Commitment Being a part of the Havergal’s Boarding community means that each of us must take every step to stay well and to actively protect each other whether we are in the Boarding School, on campus or in the larger community. Each of us agrees to protect ourselves, protect others and protect our Havergal community to reduce the spread of COVID-19 and other infections as identified and instructed by the College​ . 1. Protect myself: ● Monitor for the symptoms of COVID-19 and report to the School Nurse if I experience fever, new or worsening cough, difficulty breathing, shortness of breath, chills, repeated shaking with chills, runny or stuffy nose, muscle pain, headache, sore throat, loss of taste or smell, digestive issues, or extreme tiredness that is unusual. ● Wash my hands often with soap and water or use alcohol based hand sanitizer regularly. ● Get vaccinated for the flu in the fall. 2. Protect others: ● Maintain appropriate physical distancing, especially in classroom settings or the presence of older members of the community. ● Stay isolated in Boarding if I feel ill or after exposure to someone who is ill or has tested positive for COVID-19. ● Wear an appropriate face mask and other protective gear, as directed by the school. ● Be positive, attentive and helpful to anyone around who may be in need of support. 3. Protect our Havergal College community: ● Keep my clothing, belongings, personal spaces and shared common spaces clean. ● Participate in daily health screening, testing (if required) and contact tracing to preserve the wellbeing of the community. ● Carefully observe instructional signs and follow directions.

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Section 5: Care and Wellbeing

What This Means for Our Boarding Students Student wellbeing is the primary goal of our Boarding Program. We will get to know each student as an individual and will provide an environment that allows them to thrive holistically so that they may find and pursue their passions. Boarding allows students to access the excellent education Havergal has been offering for more than 126 years. But we know that in order for students to succeed academically, they must also care for their physical, emotional, mental and spiritual wellbeing. This year will offer unique challenges and opportunities for our community. The family Dons will be playing critical roles in monitoring and supporting our students in the six areas outlined in our Wellbeing Framework: Cognitive, Social, Emotional, Spiritual, Physical and Environmental. When we return in the Fall, our focus will be in the areas of emotional, social and physical wellbeing. Students will each plan their individual wellbeing pathway in order to develop resilience and to improve connectedness to their community, under the guidance of their family Don. The Boarding Team is pleased to be working with Dr. Ian Chen, a member of the Havergal Board of Governors. ​ Dr. Chen is an adolescent medicine specialist providing mental health as well as puberty and developmental healthcare to teens and young adults. He has been an advocate for young people through various initiatives in the medical community. Dr. Chen is collaborating with our Boarding team to augment our Wellbeing Program so that students will be able to track and manage the physical, social, emotional, ecological, vocational, mental and spiritual dimensions of their lives. Our program is proactive and individualized for each student and based upon relationships of mutual respect and understanding. The Boarding team will work with students and parents to ​ guide you as you transition into Boarding and along every step of your journey with us. We are here to make sure that all students and parents are well and happy and engaged in our community. Our Boarding Program will allow students to develop skills which will set the stage for lifelong wellbeing.

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Section 6: Daily Life and Routine

Access to Boarding For the Fall Term, students have been organized in cohorts by grade in Boarding. The intent of cohorting is to limit the mixing of students in order to minimize the number of contacts a student has and therefore minimize the chance of exposure to the virus. Cohorts: ● Grade 9 students will be located in the third floor South Wing. ● Grade 10 students will be located on the third floor in the Central and East Wing. ● Grade 11 students will be located on the fourth floor. ● Grade 12 students will be located on the third floor West Wing, as well as on the fourth floor. Each cohort will have a separate entrance into the Boarding Floors: ● Grade 9 students will enter/exit through the South Wing door by the Athletic Centre. ● Grade 10 students will enter/exit through the main Boarding entrance on the third floor. ● Grade 11 students will enter/exit through the main Boarding entrance on the fourth floor. ● Grade 12 students will enter/exit either through the third floor door next to the Head of Boarding’s office. ● The three students on the fourth floor will use the fourth floor Health Centre door. Automatic hand sanitizers have been placed at all of the entrances to the Boarding floors, as well as at the entrances to all washroom facilities, common rooms and the Boarding offices. Students are required to use the hand sanitizers whenever entering or exiting the floor or any other spaces. The School Day We will begin the Fall Term on campus, with the students attending academic, wellbeing and co-curricular classes and activities five days per week. Please see the Return to Campus Handbook for Parents & Students​ for details on the Day School schedules.

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Boarders will have the following school day schedule:

Grade 9

Wake-Up

7:40 am

Breakfast (Staggered)

8:00 am

Classes

8:30 am to 3 pm

Mandatory Physical Activities / Free Time / Homework

3 to 5 pm

Grades 10 to 12

Wake-Up

7:50 to 8:10 am

Breakfast (Staggered):

8:10 to 8:40 am

Grade 10

8:10 am

Grade 11

8:20 am

Grade 12

8:30 am

Classes

9 am to 3:35 pm

Mandatory Physical Activities / Free Time / Homework

3:35 to 5 pm

Access to the Boarding School During the Day All students will remain in the Day School from the start to the end of the school day, even if they have flex periods and are engaged in independent work, as there will be no staff supervision in Boarding during the day. If the school is required to shift to remote learning, Boarding students will be supervised during the day in the Boarding School. When You Are Feeling Unwell Each day the Dons will monitor Boarders’ health using a daily screening protocol. In the morning, if Boarders are feeling unwell (experience fever, new or worsening cough, difficulty breathing, shortness of breath, chills, repeated shaking with chills, runny or stuffy nose, muscle pain, headache, sore throat, loss of taste or smell, digestive issues, or

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extreme tiredness that is unusual.) they must text/phone the Don on Duty on the Boarding School cell phone (416-936-1858) and remain in their room until a Boarding or Health Centre staff member comes to see them. If a Boarder is extremely ill or needs to be quarantined, the Lead Nurse, in consultation with the School Physician, may decide for the safety and wellbeing of the Boarder and the entire Boarding community, to send the Boarder to stay with their parents or their local, parent-appointed guardian, until they are fully recovered. If this is not possible, the Boarder may be either quarantined in their room or in the isolation room on the Boarding floor, if deemed necessary. The Lead Nurse will contact Toronto Public Health for guidance regarding testing and quarantining procedures, as necessary. Parents will be notified in all cases of student illness. At any other time while Boarders are in Boarding, if they are not feeling well, they are to let the Don on Duty know so that they may follow up. If Boarders feel unwell during the night, they are to call the Boarding cell phone (416-936-1858) to reach the Don on Duty. Daily Screening Protocol Daily screening will be completed by the Dons prior to the start of their school day. If a student is unwell in the morning, they must text/phone the Don on Duty on the Boarding School cell phone (416-936-1858) and remain in their rooms until a Don or Health Centre Staff member comes to see them. All other students who are feeling well will report to the Dining Hall according to their staggered breakfast schedule. There will be one entrance to the Dining Hall for meals, and the Don on Duty will complete attendance and daily COVID-19 screening of each student at this location ​ before​ they enter the Dining Hall to eat. If a student does not pass the screening protocol, they will be sent to the Health Centre for assessment.

Evening Schedule (Sunday to Thursday)

Dinner (Staggered by Grade Level):

5 to 5:45 pm

Grade 9

5 pm

Grade 10

5:10 pm

Grade 11

5:20 pm

Grade 12

5:30 pm

In Room Study

6 to 8 pm

Snack/Virtual Activities

8 to 9 pm

Free Time

9 to 10 pm

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In Room

10 pm

All lights out / Boarding School Office Closes

10:30 pm

* ​ If a Boarder needs assistance at any hour after 10:30 pm, they may contact the Don on Overnight Duty by calling the Boarding cell phone​ ​ (416-936-1858)​ .

Boarding Study (6 to 8 pm) As we will not be able to use the spaces we normally used in the Day School, as they will be undergoing cleaning each evening in preparation for the next school day, all students will have in-room study from Sunday through Thursday from 6 to 8 pm. Students will be monitored by the Dons on Duty on each floor. Cell phones must be turned off during study time. Internet chatting (Zoom, Facetime, What’s App, etc.) and use of other social media is not allowed during study. Students may use the Internet for research purposes only during this time. Students must leave their bedroom door open so that the supervising staff may check-in, while maintaining physical distancing. Weekend Routines For the first six weeks of school, we will be living a “quiet life” in Boarding. This means that students will not be leaving campus, except for medical or dental emergencies, in order to reduce the possibility of COVID-19 infection. A range of activities will be organised in consultation with the students, especially for weekends. It is important that the students experience some fun!

Friday & Saturday Evening Schedule

Dinner (Staggered by Grade Level):

5 to 5:45 pm

Grade 9

5 pm

Grade 10

5:10 pm

Grade 11

5:20 pm

Grade 12

5:30 pm

Evening Activities

7 to 9 pm

Free Time

9 pm to Lights Out

Curfew: Lights Out Grade 9

10:30 pm

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Curfew: Lights Out Grade 10

11 pm

Curfew: Lights Out Grade 11

11:30 pm

Curfew: Lights Out Grade 12

12 am

Boarding School Office Closes

12:30 am

Saturday & Sunday Day Schedule

Boarding Office Opens

9 am

Free time

9 am to 11:30 pm

Brunch (Staggered by Grade Level):

11:30 to 12:15 pm

Grade 9

11:30 am

Grade 10

11:40 am

Grade 11

11:50 am

Grade 12

12 pm

Free time

12:15 pm to 1 pm

Afternoon Workshops/Activities

1 to 3 pm

Free time

4 to 5 pm

Activities & Events We are planning a variety of workshops for the weekends, led by the Dons and some of our HOGA members (Old Girls/alumnae). These will include anything and everything from crafts, fitness, drama, cooking (we now have the full kitchen in one of the Don’s apartments available to us), swimming, dance, art, meditation and any other programs that students might want to explore. We will also be spending much more time outdoors enjoying our 22-acre campus. The school is obtaining outdoor furniture that will allow us to gather for more outdoor activities. We will be planning some off campus activities as well that will include trips to parks for outdoor activities, such as hiking, and in the winter skating and snowshoeing.

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Community Night Community Meetings will be held virtually once per week, either on Monday or Wednesday nights, from 5:45 to 6:45 pm, as an opportunity to discuss issues related to Boarding life, to share information, to make announcements and to participate in the Boarding Program. ● Boarding Meetings: ​ Will be held on the first Monday of each Month and run by the Head of Boarding and the Boarding Prefect and Head Junior Don. ● Family Meetings:​ Will be held on the second and third Monday or Wednesday of each month, depending on who your family Don is. These will be run by the Family Dons and their Junior Dons. ● Grade Level Meetings:​ Will be held on the last Monday or Wednesday of each month, depending on who the family Don is. These will be run by the Family Dons and Junior Dons in each grade level. These weekly one-hour community meetings form an essential part of our Boarding Program and, as such, attendance is mandatory. We ask that students who make extracurricular commitments to keep this one hour per week clear so that they are able to attend these meetings.

Boarding Office Contact Information and Hours Email havergaldons@havergal.on.ca Hours Mon-Thurs 3 to 10:30 pm Friday 3 pm to 12:30 am Saturday 9 am to 12:30 am Sunday 9 am to 10:30 pm

Cell Phone 416-936-1858

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Section 7: Sign Outs and Curfew

Leave Off campus leave will be restricted during the Fall Term. Reducing out-of-facility visits (such as home and offsite visits) will reduce the risk of virus introduction into the facility. There will be no off-campus leave for the first six weeks of school. Once we have completed this six-week “quiet life” period, the type and amount of leave will be guided by which stage of opening the City of Toronto is under at the time: ● If community infection rates are high (​ Lockdown​ ) ○ Students may be able to leave campus for urgent medical or dental appointments/emergencies and with supervision by Boarding or Health Centre staff. Road/Yonge St. venues within walking distance: Starbucks, Shoppers Drug Mart, Pusateri’s, etc. to get toiletries, snacks, supplies and for local walks around the community, with the permission of the Head of Boarding and only under the supervision of Dons, wearing masks and practising physical distancing. ● If community infection rates are low (​ Protect-Yellow, Prevent-Green​ ): ○ Students may be allowed to attend certain limited school and other off-campus activities (as approved on a case-by-case basis by the Head of Boarding) if they are wearing masks and practising physical distancing. ■ If they are unable to walk to these activities, they will need to have a family member pick them up in a private car or take an Uber or taxi (no travel on public transit is permitted during the Fall Term). ○ Other than vacation periods, students may be allowed very limited overnight leave on a case-by-case basis and only to visit their family or guardians for very special occasions, as approved by the Head of Boarding. Students will ​ not​ be allowed day, overnight or vacation leave, to spend time with their family or guardians under the following conditions: ● If​ ​ anyone in their family’s or guardian’s household, or anyone with whom a member of their family's or guardian’s household has been in close contact, has tested positive for COVID-19 or had any of the symptoms in the last 14 days prior to the anticipated arrival for leave. ● If anyone in their family’s or guardian’s household, or anyone with whom a member of their family’s or guardian’s household has been in close contact, has traveled to or had a layover in any country outside Canada in the past 14 days prior to the anticipated leave. ● If community infection rates are lower, (​ Control-Red, Restrict-Orange​ ): ○ Students may be allowed to go once per week to local Avenue

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● It is understood that if either of these conditions occur, parents and/or guardians are required to inform the Boarding Office and that leave will not be granted to their child. Note:​ Close contact includes living with, providing care or otherwise having close prolonged contact (within 2 meters) with another person. All leave, except for emergencies, will need to be approved both by Boarding staff and parents at least 72 hours in advance. If, after the initial “Quiet Life” Period, off-campus leave is permitted, students must follow the guidelines outlined on the following pages. Student Appointments During the School Day (8:30 am to 3:35 pm) During the Fall Term, only essential medical appointments can occur during the school day. These must be approved by the Head of Boarding. ​ Parents/guardians should contact the Head of Boarding 24 hours prior to the student’s appointment to arrange permission. Students must sign out through our REACH application (which all students can download on their phones) and sign out as per the processes outlined by the Day School Office on the day of the appointment. In the Fall Term, once a student signs out they may not re-enter the Day School. Travel Guidelines For safety reasons, Grades 9 and 10 students are not allowed to travel off campus alone at any time. Grades 11 and 12 students are strongly encouraged to travel with someone else at all times, but are permitted to travel alone. Outdoor exercise is only permitted during daylight hours, with a friend or when accompanied by a staff member. Weekend Curfew The weekend starts at 3 pm on Friday. Friday and Saturday evening curfews are listed below by grade. If a student has been granted leave, they must have checked back into Boarding with the Boarding Dons on duty and be in their rooms by their appointed curfew time.

Grade Friday & Saturday Curfew

Hours Off Campus

Sunday Curfew

9

10:30 pm

At the discretion of HOB 5 pm

10

11 pm

At the discretion of HOB 5 pm

11

11:30 pm

At the discretion of HOB 5 pm

12

12 am

At the discretion of HOB 5 pm

Sunday curfew is 5 pm. All students on any type of leave must be back in Boarding by

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this time. Please note that there is mandatory study on Sunday from 6 to 8 pm for all students. Overnight Leaves Other than vacation periods, students would only be allowed very limited overnight leave on a case-by-case basis and only to visit their family or guardians for very special occasions, as approved by the Head of Boarding. Students must sign out from the Boarding Office whenever they leave the building using both the REACH application and a face-to-face check-in with the Don on Duty in their respective floor areas. They must sign back in with the Don on Duty in their respective areas immediately upon their return, by signing in on the REACH application on their cell phones and by a face-to-face check-in with the Don on Duty in their respective areas. For the safety of our students, it is important that the Boarding Staff is aware of their whereabouts at all times. Students must alert the Boarding Staff should they plan to leave Boarding for any reason. Students wishing to go to visit with other Boarders outside on school grounds must advise Boarding Staff in advance of leaving Boarding and change their location on the REACH application. At the beginning of the school year, only outdoor school spaces will be available to be used. Boarders are expected to be present for Monday evening community events. Once overnight leave requests have been approved by the Head of Boarding, students should then submit the leave through REACH for weekends no later than Wednesday night prior to the weekend. REACH Leaves for Boarding Students age 18 and Over Students who have reached the age of 18 ​ and with their parent’s permission​ are permitted to take responsibility for managing their own leave requests in Boarding, including overnight leaves. Students are still expected to abide by the leave and curfew policies as stated above.

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Section 8: Rooms and Facilities

Single Room Occupancy, Washrooms and Socializing Each student will have their own room. Washrooms will be shared, most between two students, but some between three to five students. Washroom schedules will be posted so that students are able to maintain physical distancing and all times. Students will be taught how to clean the washrooms after their use, especially the toilet areas. Our Housekeeping Staff will also clean each washroom in Boarding twice daily, including weekends. For the first two weeks of quiet life, students will not be allowed into other students rooms. After this time, and in consideration of the pandemic situation in our local community, students within each cohort may be allowed in each other’s rooms, as long as physical distancing measures of at least 1 metre are able to be observed. In order to maintain our cohorts, students will not be able to visit other Boarders on their floors and in their rooms outside of their grade level throughout the Fall Term. Students may—with permission from the Dons on Duty—go outside on campus grounds and visit with their Boarding friends in other Grade levels. However, Boarders must maintain physical distancing of 2 metres and wear face masks at all times. Student Rooms In order to maintain safety and security, students are required to keep their doors closed and locked when they are not in their rooms. It is the responsibility of students to always have their swipe cards and room keys on their person at all times. Students should not lend their swipe cards or keys to other students for any purpose. Students are also required to take care of the furnishings and fixtures in their rooms. Damage to rooms or room furnishings (including graffiti) will be repaired at the student’s expense. Students are asked not to rearrange furniture in their rooms without obtaining permission and assistance from the Staff. Students may decorate their rooms with posters and pictures. All posters must be put up with blue tack so the paint and walls will not be damaged. Scotch tape, masking tape and thumbtacks are not allowed. Command strips are also allowed for hanging objects. There is to be no drug or alcohol paraphernalia in rooms or in pictures or posters of any kind. Any materials deemed offensive or inappropriate will be removed. Vaping and

vaping products are strictly prohibited on campus at ​ all​ times. It is the student’s responsibility to maintain a clean and tidy room.

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Expectations for Daily Room Cleaning Before leaving Boarding each day, students are asked to: ● Make their beds; ● Clear the floor of all articles of clothing, shoes, books and paper; ● Clear/organize desk and dresser surfaces; ● Ensure all valuables are in their closet and the closet is locked; ● Turn off all lights, radios, cell phones and electronics; ● Open blinds; and ● Tidy bathroom surfaces and hang bath towels on hooks provided.

Students are responsible to ensure that rooms are kept tidy daily. At least twice per week, rooms will be cleaned thoroughly by the Housekeeping Staff. Rooms will be inspected weekly on Sunday afternoons at 3 pm by the Weekend Don. If student rooms are not clean and tidy by this time, students will be notified and will be expected to use their free time between 4 to 5 pm on Sundays to get their rooms ship-shape.

Holiday Breaks

Month

Holiday

October

Thanksgiving Weekend

November

Mid-Term Break

December/January

Christmas

February

Family Day Weekend

March

March Break

April

Easter Weekend

May

Victoria Day

If students are going home during Holiday Breaks, they must tidy their rooms prior to departure and ensure that all valuable items are stored in locked closets. The students are also asked to close their windows. During the March Break, thorough cleaning and facility maintenance occurs, requiring Boarding rooms to be accessible to Housekeeping and Maintenance staff. Students who are leaving for this break will be required to remove all personal bedding and clear all surfaces. Belongings must be stowed neatly in closets, dressers and drawers prior to a student's departure. All valuable items are to be stored in closets and closets must be locked​ .

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June Closing and Room Clearing Grades 11 and 12 students must have all belongings packed and moved out of Boarding by 6 pm the day of graduation. Graduating students are not permitted to store belongings at the College over the summer. Students in Grades 9 and 10 will be required to move out of Boarding 48 to 72 hours after writing their last exam. Returning students may store no more the two bins of personal belongings in Boarding over the summer. Students who wish to store belongings will be provided with two storage bins. Due to limited storage space, students will not be allowed to leave any articles that do not fit into the two bins provided. Students who require more time in Boarding after their last exammust seek the permission of the Head of Boarding. All rooms must be completely free of students’ belongings, garbage, posters, school books, library books, electronic equipment, etc., upon departure in June. ​ All​ tape and blue tack must also be removed from the walls. Failure to comply with this request results in a room deposit charge of $100 to the student’s account. Common Rooms We have set up four common room areas (each with its own refrigerator), one for each Grade level cohort. The third floor main common room will be divided in half, one side for the Grade 9 students and one side for the Grade 10 students. The Grade 12 students will use the common area in the West Wing of the third floor and the Grade 11 students will have access to the common room/office on the fourth floor. During the initial two weeks of the quiet life period, students will not have access to the common rooms. During the second two weeks of the quiet life period, students will only be able to access the refrigerators in their respective common rooms, on a one-by-one basis and with strict cleaning protocols in place. After the six week quiet life period is over and students are settled into the new routines, the common rooms will be available to use for sitting and visiting. The furniture will be spaced in order to maintain an appropriate physical distance and limits will be placed on the maximum number of students who may be in the common room at any one time.

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Boarding Offices There will be three Dons on duty during Boarding hours. Dons will not be tied to one specific cohort, so will be masked. They will maintain physical distancing (2 m.) from students wherever possible during their on-duty hours. ● One Don will be located in the Boarding Office on the third floor and will be responsible for the Grade 12 cohort. ● One Don will be located in the Chatterbox and will be responsible for the Grade 9 and Grade 10 cohorts. ● One Don will be located in the fourth floor common room and will be responsible for the Grade 11 cohort. Each Don will have an Office Hours Zoommeeting open during their duty hours. Students may make requests of them through this platform. In addition, they may go to the door of their respective Don offices, and speak with the Dons face to face, but are asked not to enter these office spaces at any point. Hawkins Dining Room ● Health regulations require that shoes must be worn at all times. ● No hats, sleepwear or inappropriate clothing may be worn. This is at the discretion of the staff on duty. ● Tables must be cleared and chairs pushed in before leaving the dining room. ● Appropriate behaviour is expected (i.e., a reasonable noise level, good table manners, etc.). ● All meals are compulsory, except for Saturday and Sunday morning breakfast. ● To reduce the number of visitors to the campus and thus to mitigate the spread of the virus, no ordering of offsite food by students will be allowed in the Fall Term. ● All meals must be eaten in the Dining Hall. No food/dishes will be allowed to be brought up to the Boarding floors. Fitness Centre and Swimming Pool The Fitness Centre and Swimming Pool may be available for use depending upon protocols and local community infection rates. Music Tower The Music Tower may be available for use depending upon protocols and local community infection rates. Students who have portable instruments are also able to practise in their rooms. For those studying piano, arrangements will be made to use a piano in the school for virtual lessons and to practise.

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Section 9: Technology and Communication

REACH App Boarding uses a Boarding software system called REACH. This application allows students to sign out via their phones, laptop or iPad to the location of their choice. For overnight sign outs, permissions will automatically be sent to a parent's email address for confirmation of the girls’ leave. Parents will get an automated message where they simply have to click accept or decline. This includes sleepovers at guardians’ and parents’ houses. All students are required to download this application on their devices at the start of school and sign out using their own devices or devices that are located in Boarding for their convenience. The application also allows students to change location on campus and day sign outs. Students must always have a face-to-face check-in with the Don on Duty both at departure and upon their arrival back to school. Teacher communication with students and Dons is also uploaded in the Pastoral Care section of the platform. Managing Personal Devices All Boarding rooms are equipped for internet use 24 hours per day. Enhancements were made to our WiFi this summer to improve connectivity and capacity and to support blended learning. Each student will be assigned a school email address. As a community, we value our human connections and understand that positive relationships anchor resilient and inclusive environments. We encourage students to manage their use of mobile devices in a respectful manner, contributing to formal and informal opportunities to be intentionally present in their interactions with each other, the Faculty and Staff. We create an environment of high expectations for behaviour and educate our students to have the understanding and skills to rise to this. At times, the College will explicitly direct students to participate in activities that are device-free. At all times, students are to be mindful of their responsibility to manage their personal devices in accordance with the Acceptable Use of Technology Policy: Acceptable Use of Technology Agreement - Upper School Parent Communication There are a variety of modes in regards to communication to parents. The Boarding teammakes considerable effort to have open and frequent communication with parents and guardians. The Boarding Staff will typically use email and telephone to contact parents as the primary mode of contact. However, Zoom is another resource that can be used for one-on-one conversations. Boarding distributes a newsletter via email quarterly starting in September. Similar to the publication put out by the Day School (​ Inside Havergal​ )​ ,​ ​ there will be messages from the Head of Boarding and student editors as well as articles and written works by Boarding School students.

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The Head of Boarding sends out a weekly email to parents to keep them abreast of events and activities in Boarding in order to include themmore fully in their child’s Boarding experience. As well, weekly Zoommeetings will be held for parents to connect with the Head of Boarding and each other during the course of the year. Twice a year (December and June), a Boarder report will be sent home to parents. The Boarder report is a summary of your child’s time here at Havergal. It will outline their activities, health and wellbeing, social interactions, achievements and areas of improvement. Boarder Reports are sent out around the same time as Report Cards. Twice a year (January and June) feedback surveys will be sent to Boarders and parents, the results of which will be analyzed to inform and improve our Boarding Program. Major School Dates Calendar 2020-21 and School Calendar ● Please visit the ​ 2020-21 Major School Dates Calendar​ for the most up-to-date version, as dates may be subject to change. ● Please also log in to the ​ Veracross Parent Portal​ for the complete calendar of events noted for the school year. ● Please refer to this calendar when making your holiday plans. We ask that you not request extra holiday time for your child.

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Section 10: Student Services

Insurance – Personal The school does not carry insurance for students’ personal effects. Parents should check with their insurance agents to ensure continuation of appropriate coverage while their children are at school. Laundry Service During the first 6 weeks of “quiet life” our housekeeping staff will do all student laundry. Due to the location of our laundry facilities in the Grade 10 and Grade 11 cohort areas, students in these grades will be taught how to ​ use shared laundry facilities​ and will be able to sign up on a schedule to do their own laundry, once the 6 week “quiet life” period is complete.. Our Housekeeping Staff are also available to do their laundry as well, if they wish. Our Grade 9 and Grade 12 students will have all of their laundry done by the Housekeeping Staff all year, as they will not be able to access the laundry facilities due to the cohorting protocols. All students’ bedsheets will be laundered weekly by our Housekeeping Staff. Housekeeping Our Housekeeping Staff have always set the highest of standards for hygiene in Boarding. In addition, this year we will have our Staff working staggered shifts, so that we may have twice daily cleaning of washrooms as well as multiple daily cleaning of high touch and common areas during the week. We will also have Housekeeping Staff working on the weekends, which will be new this year. Health Centre All new students will be given an appointment to visit the Health Centre and meet with the Lead Nurse at the beginning of the Fall Term. Please ensure that we have received all of your child’s school health forms and immunization records by that time. A School Nurse is on-site from 8 am to 4:30 pm during the week and on-call during the evenings and on weekends. Our School Physician, Dr. Sheana Desson, has her office in a medical building around the corner from Havergal. She is available for consultation, as needed. Boarders with prescription medication are asked to sign it in with the Nurse. Boarders are not to have prescription or over the counter medications in their rooms unless it has been approved by the Health Centre Nurses.

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Medical Insurance and Costs All Boarding students must have an active and current Ontario Health Insurance Plan (OHIP) card or subscribe to the mandatory health insurance package through the College provider, Destination Travel. Ontario Health Insurance Plan (OHIP) OHIP is only valid after completion of a minimum 90-day residency in Ontario if you hold a Canadian passport; if your child has an OHIP card but has not completed the residency requirements, they will be required to subscribe to Destination Travel. If your child has landed immigrant status, an Ontario birth certificate or a Canadian passport and if they meet other eligibility criteria, they may apply for OHIP. By living at Havergal, your child meets the residency requirements for OHIP and the school can provide documentation of this. You should apply for OHIP immediately upon arrival in Toronto and purchase Destination Travel insurance for the interim period. This can be Done on a month-to-month basis. The School Nurses will enroll your child in the Destination Travel Plan. Destination Travel If there is no valid OHIP card, the College will register the student with the insurer of our choice. This registration is mandatory. Our current Destination Travel health insurance package costs approximately $700 for the 12-month period beginning September 1. It includes office and hospital visits, a drug plan and other coverage such as lab work, x-rays and physiotherapy. Dr. Desson’s office is able to bill directly to the insurance company, thereby eliminating the necessity of filing claims for individual office visits. Details of the plan may be found at​ ​ www.desttravel.com​ . Additional Medical Costs Not Covered by Insurance Should monies have to be spent by the College in emergency or exceptional circumstances and the medical or dental costs exceed the insurance coverage provided, the parent accepts full liability for the fees incurred and will reimburse the College within 30 days of occurrence. With respect to costs that are not for emergency or exceptional situations, the parent should make arrangements for a credit or debit card that the student may use to pick up prescriptions and pay for lab tests or x-rays or other procedures as required. If the medical costs are significant and/or ongoing, the parent may make arrangements to pay the medical practitioner directly, or through the guardian/s.

Food Services Breakfast and dinner will be held in the Dining Hall and will be exclusively for our Boarding students (i.e., there will be no Day students or Staff in the Dining Hall at these

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