Boarding Handbook 2024-25

Boarding School Handbook 2024-25 June 2024

Table of Contents

Section 1: Welcome!

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Section 2: School Mission, Values and Boarding Philosophy

2

Section 3: Boarding Team

5

Section 4: Care and Wellbeing

7

Section 5: Daily Life and Routines

9

Section 6: Sign Outs & Curfew

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Section 7: Rooms and Facilities

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Section 8: Technology & Communication

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Section 9: Student Services

26

Section 10: General Information

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Section 11: Policies, Procedures and Expectations

36

Section 12: Safety and Security

41

Section 13: Directions to Havergal

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Section 1: Welcome! Dear Boarding Students and Parents,

Welcome to Havergal Boarding School. We are so glad that you are joining or returning to our community.

This handbook outlines the procedures, protocols, routines and schedules for the Boarding Program. In addition to these guidelines, Boarding students are expected to abide by the directives that are outlined in this handbook and the Family Handbook 2024-25.

We look forward to a year of new experiences. Sincerely, Ms. Folkes Head of Boarding School

Boarding Office Contact Information and Hours

Email boarding@havergal.on.ca Hours Monday -Thursday 3:30 to 11 pm Friday

3:30 pm to 12:30 am 9 am to 12:30 am

Saturday Sunday

9 am to 11 pm

Cell Phone 416-936-1858

Major Dates 2024--25 View and bookmark this Major Dates 2024-25 document for information about special events and school holidays.

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Section 2: School Mission, Values and Boarding Philosophy Land Acknowledgement We acknowledge that the land we are meeting on is the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg (ah-nish-naw-bek), the Chippewa, the Haudenosaunee (hoodt-en-oh-show-nee) and the Wendat peoples and is now home to many diverse First Nations, Inuit (ee-noo-eet) and Métis (may-tee) peoples. We thank them for being stewards of this traditional territory. We also acknowledge that Toronto is covered by Treaty 13 with the Mississaugas of the Credit and we are grateful for the opportunity to work, live and learn on this land. Mission, Vision and Values Founded in 1894 and rooted in Anglican tradition, Havergal’s mission is to prepare young women to make a difference. The hallmarks of a Havergal education are enriched, broad-based educational programs and rigorous academic standards, a stimulating and supportive learning environment and a strong community that fosters the qualities of leadership and good citizenship, underpinned by the school’s values of Integrity, Inquiry, Compassion and Courage. These pillars of excellence prepare our graduates as leaders of the future and have positioned Havergal at the forefront of women’s education for more than 130 years. Boarding Program Philosophy ● Nurture the personal growth and wellbeing of each student by encouraging student agency and fostering strong connections with all members of the Boarding community. ● Provide a supportive, caring and safe living and learning environment in which students can thrive and where mistakes are embraced as learning opportunities. ● Enable students to be well-rounded individuals who are accountable for managing themselves and empowered to positively influence their own lives and the world around them. ● Value and embrace diversity within the members of our community and create an environment of equity, inclusion and belonging.

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Commitment to Equity, Diversity and Inclusion Equity, diversity, inclusion and belonging are essential components of living the Havergal mission and achieving excellence in all we do. ● Equity is the recognition of the existence of systemic social inequalities and the introduction of actions to proactively reduce, if not remove, institutional structural and cultural barriers to equal opportunity and inclusion. ● Diversity is the broad “mix” and layers of differences in any community, with particular focus on representation and composition of historically under-represented and/or equity-deserving groups. ● Inclusion is the behaviours and practices to foster meaningful engagement, empowerment and equality of opportunity in any community that is made possible through intentional and ongoing action. ● Belonging is the sense of acceptance, security and support experienced by community members of all identities that results from consistent efforts of equity and inclusion. At Havergal, we: ● Seek to identify and remove systemic barriers in order to increase access to opportunities for all in our HC community. ● Actively engage and expand diversity to learn and grow through the knowledge and perspectives it brings. ● Collectively take responsibility to create an intentional culture of inclusion. ● Sustain an environment and experience that allows students, faculty and staff to thrive, feel valued and experience a sense of belonging, as their authentic selves. All members of the Havergal school community are asked to uphold our core values along with this commitment to equity, diversity, inclusion and belonging.

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Section 3: Boarding Team

Staff Team

Deputy Principal The Deputy Principal is responsible for the leadership, oversight and guidance of the Junior School, Middle School and Senior School, which includes the Boarding School Program. Head of Boarding School The Head of Boarding is responsible for the leadership and oversight of the Boarding School and manages all aspects of the Boarding community. They are responsible for the safety and wellbeing of all Boarding students. Assistant Head of Boarding The Assistant Head of Boarding helps the Head of Boarding in the oversight and management of all aspects of the Boarding community. They are responsible for the safety and wellbeing of all Boarding students. Boarding Staff Boarding Staff report to the Head of Boarding and work collaboratively to bring the mission and vision of Havergal College to life for the Boarding students. Boarding Staff act as role models and mentors for the students. Head of Senior School The Head of Senior School is responsible for the leadership, oversight and guidance of the Senior School. Academic and Wellbeing Teams The Head of Boarding, Assistant Head of Boarding and Boarding Staff collaborate with the Deputy Principal, Head of Senior School, Vice Principal of Teaching & Learning, Vice Principal of Student Life & Wellbeing, Health Center Manager, Health Center Nurses, School Doctor, Upper School Social Worker, Guidance Counsellors and faculty to ensure that students’ academic and wellbeing needs are addressed.

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Student Leadership

Boarding Prefect This is a grade 12 student leadership role. The Boarder Prefect is elected by both staff and students during the school elections in the spring. The Boarder Prefect leads the Boarding Council. Boarding Council Grade Representatives Boarding Council consists of grade representatives who are student leaders within the Boarding School. Individually and collectively, the Boarding Council are ambassadors who represent the Boarding community both within the school and beyond.

Grade 9 Representatives At the end of October, a Grade 9 student is selected to join the Boarding Council.

Note: If students are interested in running for a leadership position, the elections are typically in the spring. If elected, students must not book flights returning in fall until after the election announcements. Anyone who has been elected for these positions are required to return early to the Boarding School for leadership training.

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Section 4: Care and Wellbeing

What This Means for Our Boarding Students Student wellbeing is the primary goal of our Boarding Program. We will get to know each student as an individual and provide an environment that allows them to thrive holistically, so they may find and pursue their passions. We know that in order for students to succeed academically, they must also care for their physical, psychological, emotional, mental and spiritual wellbeing.

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Our program is proactive and individualized for each student and based upon relationships of mutual respect and understanding. The Boarding Team will work with students and parents to guide you as you transition into Boarding and along every step of your journey with us. Our Boarding Program will allow students to develop skills that will set the stage for lifelong wellbeing. Boarding Advisory Groups Boarding students are divided into advisory groups composed of a staff member and students from Grades 9 through 12. Staff, or Boarding Advisors, act as the primary liaison between students, parents, the Day School and the Head of Boarding. They also are in direct contact with teachers, when needed.

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Section 5: Daily Life and Routines Boarding School students are subject to the rules and expectations in place for the Boarding School and Day School. What follows are routines and schedules that inform Boarding School and Day School life.

Day School Class Schedule The Upper School Day Schedules can be found here.

Access to the Boarding School During the School Day Students are not guaranteed to have access to Boarding at all times during the academic day and should leave for school with all required materials and items. If a student has an appointment during the school day, they are required to inform the staff on duty the night before the appointment and have a parent excuse them in Veracross. Permissions must be granted by the Boarding School and parents (or guardians) for departures during the school day. If the student will return after 3:30 pm, they must submit a leave request in REACH (an app used in the Boarding School for students and parents to request and approve leave events, sign in and out of locations at school and manage their approved hosts). Grade 12 students are permitted to be in the Boarding School during spares starting after the November Break. Grade 12 students must also be meeting Boarding expectations and be in good academic standing. Grade 12 students who do not follow the boarding spare guidelines, will lose the privilege to return to boarding during the school day.

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Boarding School Evening Schedule

Sunday to Thursday Evening Schedule

Sports/Club Activities/Free Time/Homework

3:30 to 5:30 pm

Dinner

5:30 to 6 pm

Compulsory Study

6:15 to 8:15 pm

Recreational Activities/Free Time

8:15 to 9:30 pm

On Campus

9 pm

On Floor Grade 9

9:30 pm

On Floor Grades 10 to 12 (no student is permitted in the Day School after 10 pm)

10 pm (quiet time begins)

In Rooms Grade 9

10 pm (no showers after 10:00 pm, except with staff permission) 10:30 pm (no showers after 10:30 pm, except with staff permission)

In Rooms Grades 10 to 12

Lights Out Grade 9

10:30 pm

Lights Out Grade 10

11 pm

Grade 11 and 12

Students are encouraged to go to sleep by midnight. They must remain in their rooms after 10:30 pm.

Boarding School Office Closes 11 pm If a Boarding student needs assistance at any hour after 11 pm, they may contact the Staff on Duty by calling the Boarding School cell phone (416-936-1858).

Daily Check-Ins Students are required to check in with staff at certain times of the day and when leaving or returning from a leave. Daily check-ins take place in-person with staff. Mornings: ● Monday to Thursday: 7:30–8:25 am ● Friday: 8:30–9:25 am ● Saturday to Sunday: 11 am–12 noon (staff will be in the BSO or the dining hall)

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Students must check in and be out of Boarding by 8:25 am (Mondays to Thursdays) and 9:25 am (Fridays) to attend TA and/or Prayers. Staff will be in the Boarding Office or the dining hall between 7:30 and 8:25 am. Staff location is posted on the Boarding Office door. Students who fail to meet this expectation may lose certain privileges. Evening: ● Sunday to Thursday: ○ Students are required to self-check-in using REACH on the iPad located in the dining hall. ○ Students may use a device to scan for check-in and then put their device “silenced and away”. ○ Students must check-in by 5:30 pm . Grade 12 students must follow the boarding spare guidelines ○ Students who do not check-in on time will need to find the Staff on Duty and check-in with them.

In Room:

● Sunday to Thursday: Grade 9: 10 pm

Grades 10 to 12: 10:30 pm ● Friday to Saturday: per grade curfew Lights Out: ● Grade 9: 10:30 pm ● Grade 10: 11 pm

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Boarding School Study Time: 6:15 to 8:15 pm, Sunday to Thursday The study periods below are intended for individual study only. Group study is allowed at the discretion of the Staff on Duty. Students are expected to use study to work on Havergal assigned homework and assessments. Students may not schedule external classes or tutors at this time unless they have permission from the Boarding School. Grades 9, 10 and 11 ● Students are supervised in the Resource Center by Boarding Staff four days per week. ● Students must check-in with staff in-person and request to study in another space—text messages are not allowed. ● On Sundays, students have in-room study. Their bedroom doors must be left open during in-room study to allow supervising staff to check with minimal interruption. Grade 12 ● Students study in their rooms monitored by Boarding Staff. *Cell phones must be left in their room and turned off during study time. Internet use is to be used for academic purposes only.

Weekend Schedule Students are permitted to sign out for weekends with staff approval and parent/guardian permission through the REACH application. Students must return by 5 pm on Sunday. Dinner on Friday, Saturday and Sunday nights are optional to attend for students; however, students on-campus are required to still check-in with the Staff on Duty in-person between 5 to 5:30 pm.

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Friday & Saturday Evening Schedule

Dinner

5:30 to 6 pm

Activities

As per activity schedule

Free Time

9 pm to Lights Out

Curfew: Grade 9

10:30 pm

Curfew: Grade 10

11 pm

Curfew: Grade 11

11:30 pm

Curfew: Grade 12

12 am

Quiet Hours and In-Room

12 am

Boarding School Office Closes

12:30 am

Saturday & Sunday Day Schedule

Boarding Office Opens

9 am

Free time

9 am to 11:30 pm

Brunch

11 am to 12 noon

Free time

12 noon to curfew (or after scheduled activity)

Afternoon Workshops/Activities

3:30 to 5 pm (or as scheduled)

Off-Campus Curfew Extension Students may have an extension for special occasions such as birthdays and parent visits. Any extensions MUST be arranged with staff before leaving campus or before 5 pm, whichever comes first. Late On-Campus Check-Ins Students will be required to meet with staff to discuss appropriate consequences. Off-Campus without Permission The safety of our students is paramount. Students must always have permission from staff before leaving Havergal. If a student is found to have been off campus without permission, the student will temporarily lose their daily signout privilege and will meet with the Head of Boarding when needed.

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Weekends in Boarding All students are required to remain on-campus/in Boarding during the following weekends: ● Orientation Weekend and Start Up (first two weekends of the school year) ● Celebration Saturday (school community event and alumnae reunion weekend) ● Monthly Boarding Community Events Programs and Activities The Boarding School provides many opportunities to participate in various weekend activities. Students may choose to attend cultural events, theatre performances, sporting events, movies, etc. There are also several annual events that occur each month. Students may also participate in “pop up” programming planned by staff and facilitated in Boarding or on-campus. These will include anything and everything from crafts, fitness, swimming, dance, art, meditation and other programs the students want to explore.

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Outside of School Activities and Commitments Many students participate in activities outside of school. These can range from sports teams to clubs, volunteer work, music lessons or private tutoring (both in-person and online). Students are required to provide their schedule to the Boarding Staff, as well as any updates when their schedule changes. The Boarding School encourages and supports such involvement, but requires students to provide a detailed schedule of their commitments in advance. Involvement in such programs may complement a student’s experience, but must not detract from their engagement in the Boarding School community. Approval to participate must be obtained in advance from the Head/Assistant Head of Boarding. In order to be granted permission for external commitments, students must meet their academic requirements, be engaged in the co-curricular program at school and demonstrate that they are involved in some form of weekend opportunity on average of three activities per month. The Boarding Staff are happy to save a dinner plate for any students who may miss the meal due to an Community events are held throughout the month. These events are an opportunity to discuss issues related to Boarding life, share information, make announcements and participate in programming. Community events form an essential part of our Boarding Program and, as such, student attendance is expected. Students receive a weekly email from staff that will provide programming information and dates in advance so they can make the appropriate changes to their schedule. ● All Boarding Activity will be held once per month and are planned by the Boarding Council with the support of staff. ● Community Dinners are held monthly and planned by the Boarding Council or an Advisory group. ● Boarding Advisory Programming is held monthly and is guided by our school’s commitment to wellbeing with a focus on care for self, care for others and care for our community. approved commitment. Community Events

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All students are required to remain on-campus and spend the night in Boarding during the following: ● Orientation Weekend and Start Up (first two weekends of the school year) ● Celebration Saturday (school community event and alumnae reunion weekend) ● Boarding Community Events Weekend Sleepovers Students may request to host a sleepover in their room on Friday and Saturday nights. Students may only host one sleepover per weeknd and must request permission in advance or by 10:00 pm the night of the sleepover. Late requests will not be considered with permission from staff. The following guidelines must be followed: ● Students may not sleep on the host’s roommate’s bed or in the same bed as the host. ● Boarding staff will provide students with a sleeping mat and fitted sheet. ● Students who are hosting the sleepover, must have their roommate’s approval ● In- room curfews and quiet hours still apply. ● Students must be respectful of roommates and students in adjacent rooms. ● Students who borrow the sleeping mat must disinfect it with spray and return it to staff by 12:00 pm the next day. Boarding Office Contact Information and Hours Email : boarding@havergal.on.ca Hours Monday to Thursday 3:30 to 10:30 pm Friday 3:30 pm to 12:30 am Saturday 9 am to 12:30 am Sunday 9 am to 10:30 pm Cell Phone 416-936-1858

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Section 6: Sign Outs & Curfew

REACH App Boarding uses a Boarding software system called REACH. This application allows students to sign out via their phones, laptops or tablets. For overnight sign outs, permissions will automatically be sent to a parent's email address for confirmation of their daughter’s leave. Parents will get an automated message where they simply have to click accept or decline. This includes sleepovers at guardians’ and parents’ houses. All students are required to download this application on their devices at the start of school and sign out using their own devices or devices that are located in Boarding for their convenience. The application allows students to change location which is required when leaving the Boarding School. Students must always have a face-to-face check-in with the Staff on duty, both at departure and upon their arrival back to campus. Student Appointments During the School Day (8:30 am to 3:30 pm) When appointments or leaves occur during school hours, permission should be given by parents, guardians and Boarding Staff 24 hours prior to the students appointment. Students must sign out through our REACH application (which all students can download on their phones) and sign out with the Day School through Veracross. Students must notify boarding school whenever they leave campus for appointments. Additionally, if students are signed out from boarding during the school day, they are not permitted to stay on campus. If a student has been absent from class for medical reasons, their evening and weekend sign outs may be adjusted. This is at the discretion of the staff and School Nurse. All students have permission to sign out of the Boarding School between the hours of 3:30 and 5 pm. Grade Weekdays: Between 3:30 & 5 pm Weekdays: Between 8 & 9 pm 9 Must sign out with one other student Must sign out with one other student 10 Must sign out with one other student Must sign out with one other student 11 Yes Accompany Preferred 12 Yes Accompany Preferred Grade Weekends: Between 9 am & 5 pm Weekends: Between 5 pm & Curfew 9 Must sign out with one other student Must sign out with one other student 10 Must sign out with one other student Must sign out with one other student 11 Yes Accompany Preferred 12 Yes Accompany Preferred

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Quick Leaves: These are signouts to the Avenue Rd. and Lawrence Ave. shopping area only. Students in Grade 10 may sign out alone for a period of 30 to 45 minutes between 3:30 and 5 pm weekdays. Weekend Curfew The weekend starts at 3:30 pm on Friday. Friday and Saturday evening curfews are listed below by grade. Students must return by their appointed curfew, unless special permission has been granted by the Head of Boarding. For all students , Sunday curfew is 6:00 pm. Note that there is mandatory study on Sunday from 6:15 to 8:15 pm for all students. Students on an overnight leave with parents or guardians, may request to be back by 8:00 pm. This extension must be preapproved and reflected on the original approved leave. *Students can request extended time off-campus in advance with the Boarding Staff, but will require parental approval for leaves longer than 8 hours. If students find themselves out alone after curfew and with no way to get back to school, the Boarding Staff will come via taxi to pick them up and return to school with them. Leaves Leaves will be granted at the discretion of the Boarding Staff, depending on the current state of health, academic standing and behaviour of each student. For example, if a student has been ill, if there are academic concerns or if behaviour is an issue, leaves may be denied. Students must follow proper sign out procedures before a leave will be granted. If students are continually late to return on their leaves, they may have their leave privileges suspended for a period of time. Students are expected to be present for dinner and study Monday through Thursday, unless permission has been given by Boarding Staff. Students must sign out from the Boarding School Office whenever they leave the building by the REACH application and a face-to-face check-in with the Staff on Duty. They must sign back in with the Staff on Duty in the BSO immediately upon their return. For your safety, it is important that the BSO is aware of student whereabouts at all times. Checking in and out of boarding requires an in-person conversation upon arrival and departure with staff. Students may not text staff as a check-in. Students must contact the Boarding Staff should they plan to leave the Boarding School to visit other areas of the school. Students wishing to go to the gym, Rotunda, front doors, etc., or to visit with friends on the school grounds must advise Boarding Staff in advance of leaving the Boarding School and change their location on the REACH application. *Students can request permission from boarding staff for an extended curfew off-campus in advance, and may require parental approval for leaves longer than 8 hours.

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Overnight Leaves All students are expected to be in Boarding Sunday to Thursday overnight. Students may request special overnight leave Sunday to Thursday with a parent or guardian. Overnight requests should be submitted through REACH for weekends, no later than Wednesday night prior to the weekend. Permission may also be given by phone to the Boarding School Office (ext. 6522) or to the staff by email (boarding@havergal.on.ca). Please be advised that Boarding Staff may decline an overnight request even if it has been approved by a parent. Please note that students are not permitted to stay overnight with anyone under the age of 21. Section 7: Rooms and Facilities

Student Rooms Rooms are checked by the Boarding Team on a daily basis for cleanliness. It is the student’s responsibility to maintain a clean and tidy room. Students are required to do a weekly deep clean of their room on Wednesday. Staff will check rooms Thursday mornings. If students are unable to meet the expectations of a clean room, they will be given until 6 pm

on Thursday to do the appropriate cleaning.

Students will not be able to sign out until their rooms are clean.

In order to maintain safety and security, students are required to keep their doors closed and locked when they are not in their rooms. When lights out, student doors should remain unlocked for their safety. It is the responsibility of students to always have their swipe card and room key on them at all times. Students should not lend their swipe cards or keys to other students for any purpose. The student's account will be charged $25 (per item) if their swipe card or key needs to be replaced. Students are also required to take care of the furnishings and fixtures in their rooms. Damage to rooms or room furnishings (including graffiti) will be repaired at their expense.

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Students are asked not to rearrange furniture in their rooms without obtaining permission and assistance from staff. Students may decorate their rooms with posters and pictures. All posters must be put up with blue tack so the paint and walls will not be damaged. Scotch tape, masking tape and thumbtacks are not allowed. Command strips are allowed for hanging objects. For the safety of the entire community, students are not permitted to have candles, incense, kettles, rice cookers or any other item that creates heat. Students who use hair dryers, straightening or curling irons should use them in their assigned washrooms. Students are responsible for turning off and unplugging these items. A student’s room may be entered and searched by staff if the safety of the Boarding community is at risk. A student may or may not be in attendance when this happens. There is to be no drug or alcohol paraphernalia in rooms or in pictures or posters of any kind. Any materials deemed offensive or inappropriate will be removed. Vaping and vaping products are strictly prohibited on campus at ALL times.

Expectations for Cleanliness: Before leaving the Boarding School each day, all students must: ● make their beds; ● clear the floor of all articles of clothing, shoes, books and paper; ● clear/organize desk and dresser surfaces; ● ensure all valuables are in their closet and the closet is locked; ● turn off all lights, radios, cell phones and electronics; ● open blinds; and ● tidy bathroom surfaces and hang bath towels on hooks provided.

Students are responsible to ensure that rooms are kept tidy. If they are unable to meet these expectations, students will be assigned additional room cleaning days that will be checked by staff. At least once per week, student shared spaces such as washrooms, will be cleaned thoroughly by the Housekeeping Staff. Room Expectations for Long Weekend and Holiday Closures During closures, students will be provided with a room checklist to be completed prior to their departure. Thorough cleaning and facility maintenance occurs during this time, requiring Boarding rooms to be accessible to Housekeeping and Facilities Staff. Students will be required to remove all bedding and clear all surfaces. Belongings must be stowed in closets, dressers and drawers prior to the student's departure. All valuable items are to be stored in closets, which must be locked. June Closing and Room Clearing Graduates must have all belongings packed and moved out of Boarding by 4:00 pm the day of graduation. Graduating students are not permitted to store belongings at the school over the summer.

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Following their final exam, students in Grades 9 and 10 will be required to move out of the Boarding School 48 to 72 hours after their last exam. Returning students may store no more than two bins of personal belongings in the Boarding School over the summer. Students who wish to store belongings will be provided with two storage bins. Due to limited storage space, students will not be allowed to leave any articles that do not fit into the two bins provided. Students who require more time in the Boarding School after their last exam must seek the permission of the Head of Boarding. All rooms must be completely free of students’ belongings, garbage, posters, school books, library books, electronic equipment, etc., upon departure in June. ALL tape and blue tack must be removed from the walls. Failure to comply with this request results in a room deposit charge of $100 to the student’s account. Common Rooms There are three common room areas and two kitchenettes in the Boarding School. Students are responsible for keeping these spaces clean. This includes washing any items. Students may store their personal purchased food in the refrigerators. They must label all items with their name and the date. The refrigerators are cleaned out weekly and items are disposed of based on their date. If a student does not label their items, these items may be mistakenly used by other students or thrown out by staff.

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The main kitchenette also has an air fryer that can be used by students. Students must have staff approval before using the air fryer and must wash and return all used items back to the BSO. Students are assigned to clean up the common room on a rotating schedule. Kitchenette Guidelines The kitchen areas in the common rooms have specific guidelines. These guidelines are in place to ensure cleanliness and create a safe kitchen environment for all students. Any hot food prepared in the microwave or air fryer must be consumed by students in the common areas. Refrigerator Usage: The common room refrigerators on the third and fourth floors are for everyone's use. It is mandatory for students to label their personal food items with their names and dates. Boarding Staff regularly monitor the fridges, and any food items stored for over a week are disposed of by staff. To maintain fairness and availability, students are advised against purchasing items requiring storage for more than a week. Microwave Etiquette: Microwaves are provided for student use. To prevent fire alarms from being triggered, strict guidelines must be followed. Students are required to remain in the common room while using the microwave and should clean it after each use for the next person's convenience. Air Fryer Usage: The air fryer, situated on the third floor, is available for student use. However, strict guidelines must be adhered to in order to avoid fire hazards. Students complete training on equipment use prior to usage. Students using the air fryer must stay in the kitchen area and monitor their cooking. After use, it is the student's responsibility to wash the fryer basket and return it to the Boarding Staff. Additionally, any counter surfaces used must be wiped down with the cleaning supplies provided by the Boarding School. Before leaving the kitchen area, students must have their cooking space checked and approved by staff to ensure adherence to safety protocols. Students who fail to follow these guidelines may lose the privilege of using the air fryer. Boarding School Snacks: There are snacks provided weekly by Food Services (Chartwells) and stored in the common room pantries and fridges. These snacks are available any time, but students should not take more than they need and may not store Boarding snacks in their rooms. Boarding School Dinnerware and Utensils: The Boarding School provides reusable plates, bowls, cups and utensils to Boarding students for use in the kitchenettes. Students are responsible for washing these items after each use, either by hand or using the dishwasher. Third Floor Dishwasher: Students are responsible for loading the dishwasher with Boarding items that they have used. Staff will start the washing cycle at the end of each day. Common Room Cleanup: Students who are unable to meet daily expectations may be required to help with common room cleanup or snack storage. Laundry Room Students have access to washers and dryers on both the third and fourth floor. Students must use the machines on their own floor.

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Student Laundry Hours ● Monday to Thursday: 3:30 pm to 5 pm and 8 pm to 10 pm

● Friday: 3:30 pm to 11 pm ● Saturday: 9 am to 11 pm ● Sunday: 9 am to 5 pm and 8 pm to 10 pm Student Laundry Etiquette

Students must remain on campus while they are doing their laundry. There are whiteboards located in the laundry room for students to write their name when they are using the machines. This allows their peers to follow up if they leave their laundry for a long period of time. Laundry left overnight in a washing machine or dryer will be removed by staff as the facility is used by housekeeping during the day. Hawkins Dining Room 1. Students are required to attend all mealtimes with the exception of dinner on Friday, Saturday and Sunday which are optional. 2. Health regulations require that shoes must be worn at all times. 3. No hats, sleepwear or inappropriate clothing may be worn. This is at the discretion of the Staff on Duty. 4. Cell phone use is not permitted during mealtimes. This is an opportunity to connect with others. 5. Tables must be cleared before leaving the Dining Room. 6. Appropriate behaviour is expected (i.e. a reasonable noise level, good table manners, etc.). 7. Students must check-in with the Staff or student leader on Duty. 8. Students are not permitted to take a Green to Go container back to Boarding. If a student requires a saved dinner, the staff on duty will bring it back to Boarding for them and the student is responsible for returning the Green to Go container back to the dining hall. The container must be returned to the dining hall the same day.

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Outside Food: Takeout and Delivery Because meals have been provided for you by the school at your parent's’ expense, food orders are only permitted from 3:30 to 5 pm and 8 to 10 pm and must be ordered and delivered between these times during the week. Food ordered on Friday and Saturday must be delivered before 11 pm and before 6 pm on Sundays. Students must be present in the Boarding School when orders are placed. Outside food or meals must be eaten in common areas and not in student rooms or in the dining hall. Students may only pick up food from the Rotunda. Any outside food must be clearly stored and labelled with the student’s name and date. Staff will monitor the common room refrigerator and dispose of food as needed. Students are still expected to attend all required meals. Fitness Centre 1. Students must participate in a Fitness Centre orientation prior to use. 2. Boarding students may use the Fitness Centre during their free time up until 10 pm, but must always be with another student. 3. A member of the Boarding Staff must be informed when Boarding students go to the Fitness

Center and students must change their location on the REACH application. 4. Proper gym attire must be worn (i.e. gym clothes and running shoes). 5. All equipment must be cleaned and put away after use.

6. Students must read and abide by the Fitness Centre Acknowledgement and Assumption of Risk. Note: Students may jog alone on Havergal property during daylight hours, but must sign out in the Boarding School Office. Jogging off-campus may only occur with a buddy and students must provide their detailed route. They must also carry identification and preferably a mobile device.

Swimming Pool There are a number of different staff/student swim times available during the weekdays.

Boarding School Student Handbook 2024-25

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Music Tower 1. Boarding students are permitted to practise their vocal or instrumental music in the Music Tower with permission from the Boarding Staff. 2. Boarding students may practise during their free time and up until 10 pm. On weekends, students may use the space after 9 am. Special permission may be granted by the Boarding Staff to practise during study time, depending on a student's homework level. 3. The Music Tower is a shared space between the private music teachers and the students and must be respected. No food or drink should be consumed while practising. As well, the rooms should be left the way they are found. 4. Misuse of the space can result in the loss of the privilege of using it.

Section 8: Technology & Communication

Use of Personal Devices All Boarding rooms are equipped for internet use 24 hours per day. The Boarding School has effective Wi-Fi that enables students to complete all academic requirements. Each student will be assigned a school email address. At all times, students are to be mindful of their responsibility to manage their personal devices in accordance with the Acceptable Use of Technology Agreement - Upper School. As a community, we value our human connections and understand that positive relationships anchor resilient and inclusive environments. We encourage students to manage their use of mobile devices in a respectful manner, contributing to formal and informal opportunities to be intentionally present in their interactions with each other, the faculty and the staff. Sleep is also vital to adolescents' health. Sleep helps bodies and minds recover from the busyness of the day. Limiting healthy sleep can affect learning, emotional and physical health, as well as healthy decision-making. Boarding Staff will help students manage their devices depending on their age and stage of development. We create an environment of clear expectations for device use and educate our students to have the understanding and skills to rise to this.

Grade 9 Device Requirements ● Sunday to Thursday: -

Students may not use their cell phone during study - iPads and laptops must be used for academic purposes only - Students are required to keep their devices in the Boarding School Office overnight. - Students will bring their device to the BSO before in-room curfew. - Students may request an extension from staff to use their laptop to complete homework. - Students may pick up their devices before school from the BSO.

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● Fridays and Saturdays: -

Students may keep their devices in their rooms overnight.

Grade 10 to 12 Device Requirements ● Students are responsible for managing their devices. ● Students may not use their cell phone during evening study - iPads and laptops must only be used for academic purposes. ● Students who are unable to self-regulate their device use and impacts their wellbeing and others may require additional support from staff - this may include turning in their device to staff. ● Grade 10 students are required to store their devices on their desk at lights out time. During the evenings and weekends, the Hawkins Dining Hall will remain a “no device zone” for all students. Parent Communication There are a variety of modes in regards to communication with parents. The Boarding Team makes considerable effort to have open and frequent communication with parents and guardians. Parents will receive monthly updates from the Head of Boarding. The Boarding Staff will typically use email and telephone to contact parents as the primary mode of contact. However, Zoom is another resource that can be used for one-on-one conversations. Twice a year (January and June), a Boarding Report will be sent home to parents. The Boarding Report is a summary of your child’s time here at Havergal. It will outline their activities, health and wellbeing, social interactions, achievements and areas of improvement. Boarding Reports are sent out around the same time as Report Cards. Parents also have the opportunity to participate in parent-advisor meetings in March. Section 9: Student Services Insurance—Personal The school is not responsible for loss of the personal effects of students. Parents should check with their insurance agents to ensure continuation of appropriate coverage while their children are at school. Safety and Security In addition, a Boarding Team member and Senior Staff are on call to the Boarding School 24 hours a day on weekdays and weekends. Havergal Security Officers are also on site and routinely patrol the building and grounds.

Boarding School Student Handbook 2024-25

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For safety reasons, we encourage students to travel in pairs whenever possible. Outdoor exercise is only permitted during daylight hours; off-campus jogging may only occur with a buddy and students must provide their detailed route. They must also carry identification and preferably a mobile device. Students are responsible for their belongings. Valuables should be locked away when students are out of their rooms. Student rooms have locks on the doors. Students are responsible for closing and locking their doors and for keeping their keys and swipe cards in their possession at all times. Students are encouraged to sign in their passports and any important documentation with the Boarding Staff in the Boarding School Office. Items are stored in individual files and kept in a safe. Students may have access to these items at any time. Laundry Service Laundry service is provided by our Housekeeping Staff and is available seven days per week for students. It is essential that all clothing be clearly labelled in order to facilitate efficient sorting and to prevent clothing from being misplaced. In addition, laundry facilities are available for students who choose to do their own laundry during free time (up until 10 pm). Laundry soap is available in the Boarding School Office. Housekeeping Students are expected to keep their own rooms tidy on a daily basis. However, each student will have their room cleaned at least once per week by the Housekeeping Staff. Bathrooms are cleaned daily and garbage pails are emptied. Health Centre A School Nurse is on-site and available to students from 8 am to 4 pm on weekdays. Our School Doctor, Dr. Sheana Desson, has her office in a medical building around the corner from Havergal. She is available for consultation, as needed. All new students and their families will be given the opportunity to meet with a Health Centre nurse in August to support their transition to Boarding. This will be an opportunity to review health history and make plans for needed support in their time at the school. They will be given an appointment to visit the Health Centre at the beginning of the fall term. Parents must ensure they have submitted their child’s school health forms and immunization records via the Magnus Health Portal. All medication (prescription or over-the-counter) must be reviewed by the Health Centre. Medication must come in the original labelled bottle, with clear instructions. Prescription and over-the-counter medication are signed in and stored in the Health Centre. In certain situations, upon review by the Health Centre, over the counter/homoeopathic/prescription medications may be kept in the student’s room.

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If a student requires additional external care, as determined by the Health Centre or School Doctor, the Health Centre will assist with the booking of the appointment. The Health Centre will also coordinate with the Boarding Staff if a student requires someone to accompany them to an appointment. If a parent has scheduled an external medical appointment, the parent must share the details of the appointment with the Health Centre and the Boarding School. The parent and guardian will be responsible for getting the student to the appointment. Please send information to healthcentre@havergal.on.ca and boarding@havergal.on.ca. While we encourage Boarding School students to share physical and/or mental health and wellbeing information with their parents, it is key that parents appreciate that capable students have legal rights to their privacy and the confidentiality of their personal information, including personal health and identity information, under applicable laws. Illnesses and Health Concerns If a student does not feel well enough to attend classes in the morning: ● The student must speak to the Boarding Staff on duty in person or by calling the Boarding School Office cell phone. ● The student will visit the Health Centre to be assessed by one of the School Nurses and determine the next steps in their care. ● If it is determined that the student is unable to attend class(es), the Boarding and Day School Offices will be contacted. At the discretion of the Health Centre, if a student is not well enough to attend classes, she will spend the day in either the Health Centre or their own room in the Boarding School, depending on symptoms and needed supervisory care. After school commitments or off campus privileges may be cancelled for the day. In cases where students have to miss an extended period of classes, the Health Centre or Boarding Staff will communicate an update to the student’s family. When a student does not feel well in the evenings and weekends (when the Health Centre is closed): ● Students must contact the Boarding Staff on duty in person or by calling the Boarding School Office cell phone. ● Staff are permitted to administer parent pre-approved over the counter medication. In cases where doctor’s visits or prescription medication are required over the weekend, the Boarding School will communicate with the parents/guardians. Students unable to meet the expectations of the academic and Boarding program for health (physical or social-emotional) reasons or for whose care needs exceed what the Boarding School is able to provide may be required to go into the care of their parent or guardian. A health leave and any needed return care plans will be supported, to the extent possible, by the school in conjunction with the student’s family and external professional care team.

Boarding School Student Handbook 2024-25

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Medical Insurance and Costs All Boarding students must have an active and current Ontario Health Insurance Plan (OHIP) card or subscribe to the mandatory health insurance package through the College provider, guard.me. The school will register all Boarding students without an OHIP card with the external insurance plan. All Boarding students with current OHIP cards will be subscribed to an additional coverage piece through guard.me called Digital Doctor . This program offers students 24/7, unlimited access to healthcare professionals, ensuring they receive timely care, eliminating the need to spend hours in a clinic or emergency room (and can include prescriptions as well). For evenings and weekends when our our Health Centre is closed, this service is very useful. Families can expect a $30 charge for this yearly service. Ontario Health Insurance Plan (OHIP) OHIP is only valid after completion of a minimum 90-day residency in Ontario if you hold a Canadian passport; if your child has an OHIP card but has not completed the residency requirements, they will be required to subscribe to guard.me . If your child has landed immigrant status, an Ontario birth certificate or a Canadian passport and if they meet other eligibility criteria, they may apply for OHIP. By living at Havergal, your child meets the residency requirements for OHIP and the school can provide documentation of this. You should apply for OHIP immediately upon arrival in Toronto and purchase guard.me insurance for the interim period. This can be done on a month-to-month basis. The Health Centre Manager will enrol your child in the guard.me plan. guard.me If there is no valid OHIP card, the school will register the student with the insurer of our choice. This registration is mandatory. Our current guard.me health insurance package costs approximately $850 for the 12-month period, beginning August 1. It includes office and hospital visits, a drug plan and other coverage such as lab work, x-rays and psychotherapy. It does not include routine dental work, orthodontic work, glasses or contact lenses. Dr. Desson’s office is able to bill directly to the insurance company, thereby eliminating the necessity of filing claims for individual office visits. Details of the plan may be found at https://guard.me/. Additional Medical Costs Not Covered by Insurance Should monies have to be spent by Havergal College in emergency or exceptional circumstances and the medical or dental costs exceed the insurance coverage provided, the parent accepts full liability for the fees incurred and will reimburse the College within 30 days of occurrence. With respect to costs that are not for emergency or exceptional situations, the parent should make arrangements for a credit or debit card that the student may use to pick up prescriptions and pay for lab tests or x-rays or other procedures as required. If the medical costs are significant and/or ongoing, the parent may make arrangements to pay the medical practitioner directly, or through the Guardian.

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