Family Handbook 2017-18

3. Select  to fill  in one of  the  three  forms  (Junior School Volunteer Form, Upper School  Volunteer Form or Celebra on Saturday).  4. Fill  in  the  form and  submit.  Please  take a moment and  sign up now. Thank  you  for  sharing  your  me and  talents  to  support  the  school!  Grade Representa ves  (Reps)  Grade Reps are knowledgeable ambassadors  to  the  school. The  role of  the Grade Rep  is  cri cal  in  providing a  link  for parents  to  the  school  community. Grade Reps are knowledgeable of  school  rou nes, protocols and events and  form a  valuable  resource  for parents with general ques ons.  In  the Upper School, Grade Reps are  supported by  two Grade Rep Convenors—one  for  the Middle  School and one  for  the Senior School—who act as  liaisons between parents and  the School  Administra on  to ensure open, accurate  communica on.  In  the  Junior School,  two Grade Rep  Convenors  serve  the  same  role and engage  in addi onal du es  rela ng  specifically  to  the  Junior  School. Grade Reps  should:  ● a end Grade Rep mee ngs;  ● create grade‐specific email distribu on  lists as directed by  convenors;  ● send  communica ons  to distribu on  lists as directed by  convenors;   ● organize an off‐site parent  social  for  your grade  (date assigned  in  the  fall);  ● organize an off‐site parent  coffee morning  (January or February);   ● organize one  further  social ac vity  for parents  in  your grade  (e.g., wine and  cheese, movie  night, bowling);   ● par cipate  in planning of other  significant parent events;  ● a end  school  func ons  for parents whenever possible, especially  the  fall  coffee mornings  and  year‐end  social;  ● redirect parents who have academic  issues or  concerns  to appropriate Havergal  staff  (refer  to Whom  to Call About ). Be  cau ous about addressing  issues  specific  to  teaching and  learning and direct parents with ques ons or  concerns on  these  topics  to  the  specific  teacher, Department Head or VP of Teaching &  Learning  (if  it  is  curriculum‐focused) or  Head of  Junior School  (JK  to Grade 6) or Guidance Counsellor  (Grades 7  to 12)  if  it  is  student‐wellness  focused;   ● be well  informed by  reading  the Havergal  communica ons  ( Inside Havergal , weekly  emails, Torch),  checking  the website and  referring  to  the   Family Handbook and  school  calendar; and  ● advise  the Grade Rep Convenors of  sugges ons or  feedback  from  the parent  community. 

Last Updated Aug. 18, 2017  Havergal College Family Handbook 2017–18

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