Havergal College Course Calendar, 2020-21 Academic Year

If students have missed a deadline due to an unanticipated absence from school, they must: • understand that the missing assessment must be completed upon their return to school or during their first class, unless they have met with their teacher to arrange a new date; • understand and accept that the teacher may or may not agree to set a new deadline; • understand and accept that they may be asked to complete a different, yet comparable assessment; • understand and accept that a new deadline will be absolute and failure to meet the new deadline will result in a mark of zero; and • provide supporting documentation, as requested. Teacher’s Responsibilities In advance of the due date of an assignment, the teacher will: • set clear deadlines that are reasonable and allow for some student input, if possible. • post all assessment dates at least two weeks in advance on the class website and on the assessment calendar in Veracross, as well as provide those dates orally in class; • be clear about the consequences of missing an assessment deadline; • show students how to plan to complete their work (e.g., create a timeline to model the appropriate preparation for an assessment), as appropriate; • scaffold the assessments to provide feedback to know in advance if a student is struggling, as appropriate; and • use progressive deadlines for parts of tasks if an assessment is lengthy. When a student anticipates difficulties in meeting an assessment deadline and meets with the teacher face-to-face in advance of the deadline, the teacher: • may consider setting a new deadline, if appropriate; • if a new deadline is set, remind students that this new deadline is absolute and failure to meet the deadline will result in a mark of zero; and • inform the parents and student by email or a phone call that a new deadline has been set and that failure to meet the deadline will result in a mark of zero. Once assessments are submitted, the teacher: • checks to make sure all the assessments have been submitted and follows up directly with students who have not handed in their work; • records which students have not submitted their assessment, including those students who have discussed a new deadline in advance; • meets to discuss next steps with students who have not submitted their assessment nor set a new deadline in advance (consequences include setting a new deadline, requiring that the student complete the assessment that day or assigning a mark of zero); and • promptly informs parents of a missed deadline through email or a phone call and outlines the next steps to be taken.

The school will: • identify and discuss with the student and her parents any pattern of missed assessments or repeated extensions, as these are indicative of a more significant issue to be addressed; • reserve the right to limit students from attendance at co- curricular activities (e.g., school sports, excursions, events) where there is a significant academic concern around the completion of assessments; • reserve the right to not extend deadlines and assign a mark of zero; • identify students whose credit is at risk due to a large number of missed assessments; and • upon request, provide the opportunity for parents and students to discuss the process with the teacher, Department Head and/or Vice Principal, Teaching and Learning. At Havergal we expect engaged participation in the full life of the school. Havergal students are expected to be committed to their academic responsibilities and to their co-curricular commitments. Regular attendance at school is critical for student learning. The school makes accommodations where possible and appropriate for elite athletes and exceptional family requests. In such cases, parents must advise the school well in advance of the anticipated absences, where possible, so that the appropriate arrangements for academic support can be put into place. House/Form Attendance Attendance is taken in Form or House on Monday, Tuesday, Thursday and Friday. On Wednesday, attendance is taken in first period classes. All faculty and students must be in either Form/House or their Period 1 class by 8:20 am. Teachers record absences and late arrivals as of 8:20 am. Subject Attendance Each period, teachers record absences and late arrivals electronically. Students and parents are encouraged to make appointments for times other than during the academic day. Students who are late for class must first sign in at the Day School Office (DSO). Attendance Practices and Procedures (OS 4.2)

www.havergal.on.ca  35