Havergal College Course Calendar, 2017-18 Academic Year

How Students Should Prepare For a Planned Absence 1. Email all teachers to alert them of the upcoming absence; in this message, indicate that you will be seeking them out for a face-to-face meeting in order to plan work and set dates for missed assessments. Ask them what time/location would be best for this meeting and then confirm that you will be there. Write this into your planning agenda. Do not miss these appointments! 2. Visit every teacher in person at an appropriate and pre-arranged time (i.e., not right before class starts). Ask them what work will be covered and what you must do to ensure this work is completed. During this time, you should make arrangements to write any quizzes or tests you might miss. 3. You are responsible for providing assessment evidence for the overall and specific expectations you will miss during your absence. Remember to visit your class page on Veracross to help you stay up-to- date with your class. 4. Where it is possible and convenient for your teacher, you should complete assignments in advance of the absence. 5. When you return to school, visit your teachers once again. Submit all assessment evidence and complete all quizzes or tests as per your teacher’s instructions. Also, confirm that you are, in fact, up-to-date with the class. An Unplanned Absence If students are unexpectedly absent from school, they should check their class page on Veracross to see what was missed during their absence, talk to their teachers about missed assessments and take responsibility for catching up on what was missed.

student skips a class or Prayers, she is referred to the Vice Principal School Life, Operations, and Student Wellness and is subject to a Saturday detention.

Extended Absences Procedure Havergal cannot make special arrangements when a family chooses to take an extended absence outside of school vacation dates. In such cases, academic penalties may occur if students do not complete the required assessments in a timely manner and do not show sufficient evidence of success on the overall expectations of a course. We urge families to consider special requests very carefully as a student’s absence can jeopardize her learning as it involves participating in class activities and completing required assignments, team commitments and leadership responsibilities. Boarder parents are asked to make travel arrangements well in advance that are aligned with school holidays. In the case of an extended absence due to extenuating circumstances, students should work with the Assistant Head (Junior, Middle or Senior School) to complete academic agreement forms. Occasionally, students have activities or interests (e.g., sport or music training or competition) that take them out of school for extended or frequent periods of time. Once the school has been advised and permission given by the Head of Junior School or Vice Principal School Life, Operations, and Student Wellness, teachers will provide appropriate support to students. Students are expected to take responsibility for meeting with their teachers in advance of a planned absence and to meet the expectations established by the teacher. This includes the completion of all assignments in a timely manner as specified by the teacher. The Guidance Counsellor and Assistant Head (Junior, Middle or Senior School) will assist students in making arrangements where necessary. In the case of sudden serious illness that results in an extended absence, the school will support the family in a compassionate manner.

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