Family Handbook 2023-24

ACADEMIC LIFE

Academic Policy for Students on Exchange

The school values exchange opportunities; however, students are responsible and accountable for essential Havergal course content. Exchange guidelines are specified in materials made available to parents and students. Our goal is to provide support to students such that they can benefit from the Exchange without academic penalties. What follows are important points to note: 1. To ensure that students going on Exchange receive the support that they need, students will inform all of their teachers of their Exchange dates and discuss academic requirements well in advance of their departure. 2. In all subjects, course teams, with the support of the Department Head, will decide what is considered essential material that must be covered and how it will be covered while students are away on Exchange. Where feasible, students may not be expected to complete assessments due when they were away, although they are responsible for the material covered. In some courses, this may not be possible. 3. Students must meet with teachers well in advance of their departure on Exchange to determine what work must be completed and how/when it will be completed. The student will record this information on the academic agreement form, which is shared with all the student’s teachers. This form must be completed prior to the student leaving on Exchange. 4. When students return to school from their Exchange experiences, they have a minimum of one week before they must begin to complete assessments. 5. Students must review the essential material they have missed independently, but they can seek extra help, as they normally would, for concepts that are unclear. 6. While students are away, they may communicate with their Havergal teachers, but this communication should be limited to allow the student to fully participate in the host school’s academic and co-curricular program.

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