Boarding School Handbook 2023-24

Boarding School Handbook 2023–24 November 2023

Table of Contents

Section 1: Welcome!

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Section 2: School Mission, Values and Boarding Philosophy

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Section 3: Boarding Team

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Section 4: Care and Wellbeing

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Section 6: Daily Life and Routines

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Section 7: Sign Outs & Curfew

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Section 8: Rooms and Facilities

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Section 9: Technology & Communication

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Section 10: Student Services

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Section 11: General Information

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Section 12: Policies, Procedures and Expectations

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Section 13: Safety and Security

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Section 14: Directions to Havergal

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Section 1: Welcome! Dear Boarding Students and Parents,

Welcome to Havergal Boarding School. We are so glad that you are joining or returning to our community.

This handbook outlines the procedures, protocols, routines and schedules for the Boarding Program. In addition to these guidelines, Boarding students are expected to abide by the directives that are outlined in this handbook and the Family Handbook 2023-24 .

We look forward to a year of new experiences. Sincerely, Ms. Folkes Head of Boarding School

Boarding Office Contact Information and Hours

Email boarding@havergal.on.ca Hours Monday -Thursday 3:30 to 11 pm Friday

3:30 pm to 12:30 am 9 am to 12:30 am

Saturday Sunday

9 am to 11 pm

Cell Phone 416-936-1858

Major Dates 2023-24 View and bookmark this Major Dates 2023-24 document for information about special events and school holidays.

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Section 2: School Mission, Values and Boarding Philosophy Land Acknowledgement We acknowledge that the land we are meeting on is the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg (ah-nish-naw-bek), the Chippewa, the Haudenosaunee (hoodt-en-oh-show-nee) and the Wendat peoples and is now home to many diverse First Nations, Inuit (ee-noo-eet) and Métis (may-tee) peoples. We thank them for being stewards of this traditional territory. We also acknowledge that Toronto is covered by Treaty 13 with the Mississaugas of the Credit and we are grateful for the opportunity to work, live, and learn on this land. Mission, Vision and Values Founded in 1894 and rooted in Anglican tradition, Havergal’s mission is to prepare young women to make a difference. The hallmarks of a Havergal education are enriched, broad-based educational programs and rigorous academic standards, a stimulating and supportive learning environment and a strong community that fosters the qualities of leadership and good citizenship, underpinned by the school’s values of Integrity, Inquiry, Compassion and Courage. These pillars of excellence prepare our graduates as leaders of the future and have positioned Havergal at the forefront of women’s education for more than 125 years. Boarding Program Philosophy Our philosophy is to nurture the personal growth and wellbeing of each student by encouraging student agency and fostering strong connections with all members of the Boarding community. We provide a supportive, caring and safe living and learning environment in which students can thrive and where mistakes are embraced as learning opportunities. Our goal is for each student to be a well-rounded individual who is accountable for managing themselves and empowered to positively influence their own lives and the world around them. The Boarding School values and embraces diversity within the members of our community and is committed to creating an environment of equity, inclusion and belonging.

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Commitment to Equity, Diversity and Inclusion Equity, diversity and inclusion are essential components of living the Havergal mission and its core values. At Havergal we: ● Seek to identify and remove barriers to equity, and increase access to opportunities. ● Actively pursue diversity to expand the knowledge and perspectives it brings. ● Collectively take responsibility to create a culture of inclusion. All members of the Havergal community are asked to uphold Havergal’s values and these core principles of equity, diversity and inclusion.

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Section 3: Boarding Team

Staff Team

Deputy Principal The Deputy Principal is responsible for the leadership, oversight and guidance of the Junior School, Middle School and Senior School, which includes the Boarding School Program. Head of Boarding School The Head of Boarding is responsible for the leadership, oversight and manages all aspects of the Boarding community. They are responsible for the safety and wellbeing of all Boarding students. Assistant Head of Boarding The Assistant Head of Boarding helps the Head of Boarding in the oversight and management of all aspects of the Boarding community. They are responsible for the safety and wellbeing of all Boarding students. Boarding Staff Boarding Staff report to the Head of Boarding and work collaboratively to bring the mission and vision of Havergal College to life for the Boarding students. Boarding Staff act as role models and mentors for the students. Head of Senior School The Head of Senior School is responsible for the leadership, oversight and guidance of the Senior School. Academic and Wellbeing Teams The Head of Boarding, Assistant Head of Boarding and Boarding Staff collaborate with the Deputy Principal, Head of Senior School, Vice-Principal, Teaching & Learning, Vice-Principal, Student Life & Wellbeing, Health Center Manager, Health Center Nurses, School Doctor, Upper School Social Workers, Guidance Counsellors and Faculty to ensure that students’ academic and wellbeing needs are addressed.

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Student Leadership

Boarding Prefect This is a Senior Year student leadership role. The Boarder Prefect is elected by both staff and students during the school elections in the spring. The Boarder Prefect leads the Junior Don team. Boarding Council Grade Representatives Boarding Council consists of grade representatives who are student leaders within the Boarding School. Individually and collectively, the Boarding Council are ambassadors who represent the Boarding community both within the school and beyond.

Grade 9 Representatives At the end of October, a Grade 9 student is selected to join the Boarding Council.

Note: If students are interested in running for a leadership position, the elections are typically in the Spring. If elected, students must not book flights returning in fall until after the election announcements. Anyone who has been elected for these positions are required to return early to the Boarding School for leadership training.

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Section 4: Care and Wellbeing

What This Means for Our Boarding Students Student wellbeing is the primary goal of our Boarding Program. We will get to know each student as an individual and provide an environment that allows them to thrive holistically so they may find and pursue their passions. We know that in order for students to succeed academically, they must also care for their physical, psychological, emotional, mental and spiritual wellbeing. The Boarding Team plays a critical role in monitoring and supporting students in the six areas outlined in our Wellbeing Framework. Students will each plan their individual wellbeing pathway in order to develop agency, connectedness and flexibility, under the guidance of their Boarding Advisor.

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Pathways Self Awareness I AM aware and able to pay attention to and consciously know my attitudes, dispositions and strengths and how I interact in my relationships with others. Self Regulation I CAN monitor and manage my energy, emotions, thoughts and behaviours in ways that are acceptable and produce positive results such as wellbeing, caring relationships and learning. Mental Agility I ADAPT to understand the connection between events, thoughts, feelings and behavioural outcomes and respond to events in a flexible way to move between different ideas. Vitality I UNDERSTAND what my mind and body needs and I prioritize healthy routines that support my sleep, nutrition and physical movement. Social Connection I FEEL close, cared for, valued and connected to the members of my community. Our program is proactive and individualized for each student and based upon relationships of mutual respect and understanding. The Boarding Team will work with students and parents to guide you as you transition into Boarding and along every step of your journey with us. Our Boarding Program will allow students to develop skills that will set the stage for lifelong wellbeing. Boarding Advisory Groups Boarding students are divided into advisory groups composed of a staff member and students from Grades 9 through 12. Staff or Boarding Advisors, act as the primary liaison between students, parents, the Day School and the Head of Boarding. They also are in direct contact with teachers, when needed.

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Section 6: Daily Life and Routines

Boarding School students are subject to the rules and expectations in place for the Boarding School and Day School. What follows are routines and schedules that inform Boarding School and Day School life.

Day School Class Schedule The Upper School Day Schedules can be found here.

Access to the Boarding School During the School Day Students are not guaranteed to have access to Boarding at all times during the academic day and should leave for school with all required materials and items. If a student has an appointment during the school day, they are required to inform the staff on duty the night before the appointment and have a parent excuse them in VeraCross. Permissions must be granted by the Boarding School and parents (or guardians) for departures during the school day. If the student will return after 3:30 pm, they must submit a leave request in REACH (an app used in the Boarding School for students and parents to request and approve leave events, sign in and out of locations at school and manage their approved hosts). Grade 11 students in good academic standing may earn the privilege to return to Boarding during a last period spare after spring break. Students must also be meeting Boarding expectations. Grade 12 students are permitted to be in the Boarding School during their spare periods starting after the Thanksgiving Break. Grade 12 students must also be meeting Boarding expectations.

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Boarding School Evening Schedule

Sunday to Thursday Evening Schedule

Sports/Club Activities/Free Time/Homework

3:30 to 5 pm

Dinner

5 to 5:55 pm (must check in by 5:30 pm)

Compulsory Study

6 to 8 pm

Recreational Activities/Free Time

8 to 9 pm

OnCampus

9 pm

On Floor Grade 9

9:30 pm

On Floor Grades 10 to 12 (no student is permitted in the Day School after 10 pm)

10 pm (quiet time begins)

In Rooms Grade 9

10 pm (no showers after 10:00 pm, except with staff permission) 10:30 pm (no showers after 10:30 pm, except with staff permission)

In Rooms Grades 10 to 12

Lights Out Grade 9

10:30 pm

Lights Out Grade 10

11 pm

Grade 11 and 12

Students are encouraged to go to sleep by midnight. They must remain in their rooms after 10:30 pm.

Boarding School Office Closes 11 pm If a Boarding student needs assistance at any hour after 11 pm, they may contact the Staff on Duty by calling the Boarding School cell phone (416-936-1858). Daily Check-Ins Students are required to check in with staff at certain times of the day and when leaving or returning from a leave. Daily check-ins take place in-person with staff. Mornings: ● Monday to Thursday: 7:30–8:25 am ● Friday: 8:30–9:25 am ● Saturday to Sunday: 11 am–12 noon (staff will be in the BSO or the dining hall)

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Students must check in and be out of Boarding by 8:25 am (Mondays to Thursdays) and 9:25 am (Fridays) to attend TA and/or Prayers. Staff will be in the Boarding Office or the dining hall between 7:30 and 8:25 am. Staff location is posted on the Boarding office door. Students who fail to meet this expectation may lose certain privileges. Evening: ● Sunday to Thursday: ○ Students are required to self-check-in using REACH on the iPad located in the dining hall. ○ Students must check-in by 5:30pm . ○ Students who do not check-in on time will need to find the Staff on Duty and check-in with them. In Room: ● Sunday to Thursday: Grade 9: 10 pm Grades 10 to 12: 10:30 pm ● Friday to Saturday: per grade curfew Lights Out: ● Grade 9: 10:30 pm ● Grade 10: 11 pm

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Boarding School Study Time: 6 to 8 pm, Sunday to Thursday The study periods below are intended for individual study only. Group study is allowed at the discretion of the Staff on Duty. Grades 9, 10 and 11 students are supervised in the Resource Center by Boarding School Staff three days per week. Wednesday all students have in-room study. Grade 12 students study in their rooms monitored by Boarding School Staff. Grades 11 have the option of in-room study on Sunday. *Cell phones must be left in their room and turned off during study time. Internet use is to be used for academic purposes only. Wednesday Study: All students (with the exception of Grade 12) who are studying in their rooms must leave their bedroom doors open so the supervising staff may check on them with minimal interruption.

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Weekend Schedule Students are permitted to sign out for weekends with staff approval and parent/guardian permission through the REACH application. Students must return by 5 pm on Sunday. Dinner on Friday, Saturday and Sunday nights are optional to attend for students; however, students on-campus are required to still check-in with the Staff on Duty in-person between 5 to 5:30 pm. Friday & Saturday Evening Schedule Dinner 5 to 5:50 pm Activities As per activity schedule Free Time 9 pm to Lights Out Curfew: Grade 9 10:30 pm Curfew: Grade 10 11 pm Curfew: Grade 11 11:30 pm Curfew: Grade 12 12 am Quiet Hours and In-Room 12 am Boarding School Office Closes 12:30 am

Saturday & Sunday Day Schedule

Boarding Office Opens

9 am

Free time

9 am to 11:30 pm

Brunch

11 am to 12 noon

Free time

12 noon to curfew (or after scheduled activity)

Afternoon Workshops/Activities

3:30 to 5 pm (or as scheduled)

Off-Campus Curfew Extension Students may have an extension for special occasions such as birthdays and parent visits. Any extensions MUST be arranged with staff before leaving campus or before 5 pm, whichever comes first. Late On-Campus Check-Ins Students will be required to meet with staff to discuss appropriate consequences.

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Off-Campus without Permission The safety of our students is paramount. Students must always have permission from staff before leaving Havergal. If a student is found to have been off campus without permission, the student will temporarily lose their daily signout privilege and will meet with the Head of Boarding when needed. Programs and Activities The Boarding School provides many opportunities to participate in various weekend activities. Students may choose to attend cultural events, theater performances, sporting events, movies, etc. There are also several annual events that occur each month. Students may also participate in “pop up” programming planned by staff and facilitated in Boarding or on-campus. These will include anything and everything from crafts, fitness, swimming, dance, art, meditation and other programs the students want to explore.

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Outside of School Activities and Commitments Many students participate in activities outside of school. These can range from sports teams to clubs, volunteer work, music lessons or private tutoring. Students are required to provide their schedule to the Boarding Staff, as well as any updates when their schedule changes. The Boarding Team encourages and supports such involvement, but requires students to provide a detailed schedule of their commitments in advance. The Boarding School Staff are happy to save a dinner plate for any students who may miss the meal due to an academically-related commitment. Community Events Community meetings will be held twice a month. These meetings are opportunities to discuss issues related to Boarding life, share information, make announcements and participate in programming. Community meetings form an essential part of our Boarding Program and, as such, student attendance is expected. We ask that students who make co-curricular commitments keep this one hour per week clear so that they are able to attend these meetings. ● All Boarding events will be held once per month and are planned by the Boarding Prefect and Junior Don Team with the support of staff. ● Family meetings will be held twice a month. These will be run by the Boarding Advisor and Junior Dons. Boarding Office Contact Information and Hours Email : boarding@havergal.on.ca Hours Monday to Thursday 3:30 to 10:30 pm Friday 3:30 pm to 12:30 am Saturday 9 am to 12:30 am Sunday 9 am to 10:30 pm Cell Phone 416-936-1858

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Section 7: Sign Outs & Curfew

REACHApp Boarding uses a Boarding software system called REACH. This application allows students to sign out via their phones, laptops or tablets. For overnight sign outs, permissions will automatically be sent to a parent's email address for confirmation of their daughter’s leave. Parents will get an automated message where they simply have to click accept or decline. This includes sleepovers at guardians’ and parents’ houses. All students are required to download this application on their devices at the start of school and sign out using their own devices or devices that are located in Boarding for their convenience. The application allows students to change location which is required when leaving the Boarding School. Students must always have a face-to-face check-in with the Staff on duty, both at departure and upon their arrival back to campus. Student Appointments During the School Day (8:30 am to 3:30 pm) When appointments or leaves occur during school hours, permission should be given by parents, guardians or Boarding Staff 24 hours prior to the students appointment. Students must sign out through our REACH application (which all students can download on their phones) and sign out with the Day School through Veracross. If a student has been absent from class for medical reasons, their evening and weekend sign outs may be adjusted. This is at the discretion of the staff and School Nurse. All students have permission to sign out of the Boarding School between the hours of 3:30 and 5 pm.

Weekdays: Between 3:30 & 5 pm

Weekdays: Between 8 & 9 pm

Grade

9

Must sign out with one other student

Must sign out with one other student Must sign out with one other student

10 Must sign out with one other student

11 12

Yes Yes

Accompany Preferred Accompany Preferred Weekends: Between 5 pm & Curfew

Grade

Weekends: Between 9 am & 5 pm

9

Must sign out with one other student

Must sign out with one other student Must sign out with one other student

10 Must sign out with one other student

11 12

Yes Yes

Accompany Preferred

Accompany Preferred Quick Leaves: These are signouts to the Avenue Rd. and Lawrence Ave. shopping area only. Students in Grades 9 and 10 may sign out alone for a period of 30 to 45 minutes between 3:30 and 5 pm weekdays.

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Weekend Curfew The weekend starts at 3:30 pm on Friday. Friday and Saturday evening curfews are listed below by grade. Students must return by their appointed curfew, unless special permission has been granted by the Head of Boarding. For all students , Sunday curfew is 5 pm. Note that there is mandatory study on Sunday from 6 to 8 pm for all students. *Students can request extended time off-campus in advance with the Boarding School Staff, but will require parental approval for leaves longer than 8 hours.

If students find themselves out alone after curfew and with no way to get back to school, the Boarding School staff will come via taxi to pick them up and return to school with them.

Leaves Leaves will be granted at the discretion of the Boarding School Staff, depending on the current state of health, academic standing and behaviour of each student. For example, if a student has been ill, if there are academic concerns or if behaviour is an issue, leaves may be denied. Students must follow proper sign out procedures before a leave will be granted. If students are continually late to return on their leaves, they may have their leave privileges suspended for a period of time. Students are expected to be present for dinner and study Sunday through Thursday, unless permission has been given by Boarding Staff. Students must sign out from the Boarding School Office whenever they leave the building by the REACH application and a face-to-face check-in with the Staff on Duty. They must sign back in with the Staff on Duty in the BSO immediately upon their return. For your safety, it is important that the BSO is aware of student whereabouts at all times. Students must alert the Boarding School Staff should they plan to leave the Boarding School to visit other areas of the school. Students wishing to go to the gym, Rotunda, front doors, etc., or to visit with friends on the school grounds must advise Boarding Staff in advance of leaving the Boarding School and change their location on the REACH application. Overnight Leaves All students are expected to be in Boarding Sunday to Thursday overnight. Students may request special overnight leave Sunday to Thursday with a parent or guardian. Overnight requests should be submitted through REACH for weekends no later than Wednesday night prior to the weekend. Permission may also be given by phone to the Boarding School Office (Ext. 6522) or to the staff by email (boarding@havergal.on.ca). Please note that students are not permitted to stay overnight with anyone under the age of 21.

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Section 8: Rooms and Facilities

Student Rooms Rooms are checked by the Boarding Team on a weekly basis for cleanliness. It is the student’s responsibility to maintain a clean and tidy room. In order to maintain safety and security, students are required to keep their doors closed and locked when they are not in their rooms. It is the responsibility of students to always have their swipe card and room key on them at all times. Students should not lend their swipe cards or keys to other students for any purpose. The student's account will be charged $25 (per item) if their swipe card or key needs to be replaced. Students are also required to take care of the furnishings and fixtures in their rooms. Damage to rooms or room furnishings (including graffiti) will be repaired at their expense. Students are asked not to rearrange furniture in their rooms without obtaining permission and assistance from staff. Students may decorate their rooms with posters and pictures. All posters must be put up with blue tack so the paint and walls will not be damaged. Scotch tape, masking tape and thumbtacks are not allowed. Command strips are allowed for hanging objects. For the safety of the entire community, a student’s room may be entered and searched by staff if the safety of the Boarding community is at risk. A student may or may not be in attendance when this happens. There is to be no drug or alcohol paraphernalia in rooms or in pictures or posters of any kind. Any materials deemed offensive or inappropriate will be removed. Vaping and vaping products are strictly prohibited on campus at ALL times.

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Expectations for Cleanliness: Before leaving the Boarding School each day, all students must: ● make their beds; ● clear the floor of all articles of clothing, shoes, books and paper; ● clear/organize desk and dresser surfaces; ● ensure all valuables are in their closet and the closet is locked; ● turn off all lights, radios, cell phones and electronics; ● open blinds; and ● tidy bathroom surfaces and hang bath towels on hooks provided. Students are responsible to ensure that rooms are kept tidy. At least once per week, rooms will be cleaned thoroughly by the Housekeeping Staff. Room Expectations for Long Weekend and Holiday Closures During closures, students will be provided with a room checklist to be completed prior to their departure. Thorough cleaning and facility maintenance occurs during this time, requiring soarding rooms to be accessible to Housekeeping and Facilities staff. Students will be required to remove all bedding and clear all surfaces. Belongings must be stowed in closets, dressers and drawers prior to the student's departure. All valuable items are to be stored in closets, which must be locked. June Closing and Room Clearing Graduates must have all belongings packed and moved out of Boarding by 6 pm the day of graduation. Graduating students are not permitted to store belongings at the school over the summer. Following their final exam, students in Grades 9 and 10 will be required to move out of the Boarding School 48 to 72 hours after their last exam. Returning students may store no more than two bins of personal belongings in the Boarding School over the summer. Students who wish to store belongings will be provided with two storage bins. Due to limited storage space, students will not be allowed to leave any articles that do not fit into the two bins provided. Students who require more time in the Boarding School after their last exam must seek the permission of the Head of Boarding. All rooms must be completely free of students’ belongings, garbage, posters, school books, library books, electronic equipment, etc., upon departure in June. ALL tape and blue tack must be removed from the walls. Failure to comply with this request results in a room deposit charge of $100 to the student’s account. Common Rooms There are three common room areas and two kitchenettes in the Boarding School. Students are responsible for keeping these spaces clean. This includes washing any items. Students may store their personal purchased food in the refrigerators. They must label all items with their name and the date. The refrigerators

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are cleaned out weekly and items are disposed of based on their date. If a student does not label their items, these items may be mistakenly used by other students or thrown out by staff. The main kitchenette also has an air fryer that can be used by students. Students must have staff approval before using the air fryer and must wash and return all used items back to the BSO. Kitchenette Guidelines The kitchen areas in the common rooms have specific guidelines. These guidelines are in place to ensure cleanliness and create a safe kitchen environment for all students. Any hot food prepared in the microwave or airfryer must be consumed by students in the common areas. Refrigerator Usage: The common room refrigerators on the 3rd and 4th floors are for everyone's use. It is mandatory for students to label their personal food items with their names and dates. Boarding staff regularly monitor the fridges, and any food items stored for over a week are disposed of by staff. To maintain fairness and availability, students are advised against purchasing items requiring storage for more than a week. Microwave Etiquette: Microwaves are provided for student use. To prevent fire alarms from being triggered, strict guidelines must be followed. Students are required to remain in the common room while using the microwave and should clean it after each use for the next person's convenience. Air Fryer Usage: The air fryer, situated on the 3rd floor, is available for student use. However, strict guidelines must be adhered to in order to avoid fire hazards. Students complete training on equipment use prior to usage. Students using the air fryer must stay in the kitchen area and monitor their cooking. After use, it is the student's responsibility to wash the fryer basket and return it to the Boarding staff. Additionally, any counter surfaces used must be wiped down with the cleaning supplies provided by the Boarding School. Before leaving the kitchen area, students must have their cooking space checked and approved by staff to ensure adherence to safety protocols. Students who fail to follow these guidelines may lose the privilege of using the air fryer. Boarding School Snacks: There are snacks provided weekly by Food Services (Chartwells) and stored in the common room pantries and fridges. These snacks are available any time, but students should not take more than they need and may not store Boarding snacks in their rooms. Boarding School Dinnerware and Utensils: The Boarding School provides reusable plates, bowls, cups and utensils to Boarding students for use in the kitchenettes. Students are responsible for washing these items after each use, either by hand or using the dishwasher. Third Floor Dishwasher: Students are responsible for loading the dishwasher with Boarding items that they have used. Staff will start the washing cycle at the end of each day. Common Room Cleanup: Students who are unable to meet daily expectations may be required to help with common room cleanup or snack storage.

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Laundry Room Students have access to washers and dryers on both the third and fourth floor. Students must use the

machines on their own floor. Student Laundry Hours ● Monday to Thursday: 3:30 pm to 5 pm and 8 pm to 10 pm

● Friday: 3:30 pm to 11 pm ● Saturday: 9 am to 11 pm ● Sunday: 9 am to 5 pm and 8 pm to 10 pm Student Laundry Etiquette

Students must remain on campus while they are doing their laundry. There are whiteboards located in the laundry room for students to write their name when they are using the machines. This allows their peers to follow up if they leave their laundry for a long period of time. Laundry left overnight in a washing machine or dryer will be removed by staff as the facility is used by housekeeping during the day. Hawkins Dining Room 1. Health regulations require that shoes must be worn at all times. 2. No hats, sleepwear or inappropriate clothing may be

worn. This is at the discretion of the Staff on Duty. 3. Cell phone use must be kept to a minimum (no watching movies or playing games). 4. Tables must be cleared before leaving the Dining Room. 5. Appropriate behaviour is expected (i.e. a reasonable noise level, good table manners, etc.). 6. All weekday meals are compulsory (except for approved dinner leaves). 7. Because meals have been provided for you by the school at your parent's’ expense, we do not encourage food to be ordered and delivered during the week. 8. Food ordered on Friday and Saturday must be delivered before 11 pm (no later). Students must be present in the Boarding School when orders are placed. 9. If, on rare occasions, dishes are brought up to the Boarding School, they must promptly be washed and returned to the Dining Room.

10. Students are not permitted to take a Green to Go container back to Boarding. If a student requires a saved dinner, the staff on duty will bring it back to Boarding for them and the student is responsible for returning the Green to Go container back to the dining hall. The container must be returned to the dining hall the same day.

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Outside Food: Take-Out and Delivery Students may only have outside food (delivery or take out) between 3:30 to 5:00 pm and 8 to 10 pm. Outside food or meals must be eaten in common areas and not in student rooms or in the dining hall. Students may only pick up food from the Rotunda. Any outside food must be clearly stored and labeled with the student’s name and date. Staff will monitor the common room refrigerator and dispose of food as needed. Food ordered on Friday and Saturday must be delivered before 11 pm (no later). Students must be present in the Boarding School when orders are placed. Fitness Centre 1. Students must participate in a Fitness Centre orientation prior to use. 2. Boarding students may use the Fitness Centre during their free time up until 10 pm, but must always be with another student. 3. A member of the Boarding School Staff must be informed when Boarding students go to the Fitness

Center and students must change their location on the REACH application. 4. Proper gym attire must be worn (i.e. gym clothes and running shoes). 5. All equipment must be cleaned and put away after use.

6. Students must read and abide by the Fitness Centre Acknowledgement and Assumption of Risk. Note: Students may jog alone on Havergal property during daylight hours, but must sign out in the Boarding School Office. Jogging off-campus may only occur with a buddy and students must provide their detailed route. They must also carry identification and preferably a mobile device.

Swimming Pool There are a number of different staff/student swim times available during the weekdays.

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Music Tower 1) Boarding students are permitted to practise their vocal or instrumental music in the Music Tower with permission from the Boarding School Staff. 2) Boarding students may practise during their free time and up until 10 pm. On weekends, students may use the space after 9 am. Special permission may be granted by the Boarding School Staff to practise during study time, depending on a student's homework level. 3) The Music Tower is a shared space between the private music teachers and the students and must be respected. No food or drink should be consumed while practising. As well, the rooms should be left the way they are found. 4) Misuse of the space can result in the loss of the privilege of using it.

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Section 9: Technology & Communication

Managing Personal Devices All Boarding rooms are equipped for internet use 24 hours per day. The Boarding School has effective WiFi that enables students to complete all academic requirements. Each student will be assigned a school email address. As a community, we value our human connections and understand that positive relationships anchor resilient and inclusive environments. We encourage students to manage their use of mobile devices in a respectful manner, contributing to formal and informal opportunities to be intentionally present in their interactions with each other, the faculty and the staff. We create an environment of high expectations for behaviour and educate our students to have the understanding and skills to rise to this. At times, the school will explicitly direct students to participate in activities that are device-free. At all times, students are to be mindful of their responsibility to manage their personal devices in accordance with the Acceptable Use of Technology Policy (which can be found here: Acceptable Use of Technology Agreement - Upper School). Cell Phones/Mobile Devices Cell phones are permitted; however, students may use them during their free time only. Students are encouraged to limit their cell phone use at school and during meal times. Cell phones may not be used during study time. Staff may provide the needed support, including confiscation, if these expectations are not met. Parent Communication There are a variety of modes in regards to communication with parents. The Boarding Team makes considerable effort to have open and frequent communication with parents and guardians. The Boarding Staff will typically use email and telephone to contact parents as the primary mode of contact. However, Zoom is another resource that can be used for one-on-one conversations. The Head of Boarding sends out a weekly email to parents to keep them abreast of events and activities in Boarding in order to include them more fully in their child’s Boarding experience. As well, monthly Zoom meetings will be held for parents to connect with the Head of Boarding and staff during the course of the year. Twice a year (January and June), a Boarding Report will be sent home to parents. The Boarding Report is a summary of your child’s time here at Havergal. It will outline their activities, health and wellbeing, social interactions, achievements and areas of improvement. Boarding Reports are sent out around the same time as Report Cards. Student input surveys will be sent to students throughout the year, the results of which will be analyzed to inform and improve our Boarding Program.

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Section 10: Student Services

Insurance—Personal The school is not responsible for loss of the personal effects of students. Parents should check with their insurance agents to ensure continuation of appropriate coverage while their children are at school. Safety and Security In addition, a Boarding Team member and Senior staff are on call to the Boarding School 24 hours a day on weekdays and weekends. Havergal Security Officers are also on site and routinely patrol the building and grounds. For safety reasons, we encourage students to travel in pairs whenever possible. Outdoor exercise is only permitted during daylight hours; off-campus jogging may only occur with a buddy and students must provide their detailed route. They must also carry identification and preferably a mobile device. Students are responsible for their belongings. Valuables should be locked away when students are out of their rooms. Student rooms have locks on the doors. Students are responsible for closing and locking their doors and for keeping their keys and swipe cards in their possession at all times. Students are encouraged to sign in their passports and any important documentation with the Boarding Staff in the Boarding School Office. Items are stored in individual files and kept in a safe. Students may have access to these items at any time. Laundry Service Laundry service is provided by our Housekeeping Staff and is available 7 days per week for students. It is essential that all clothing be clearly labelled in order to facilitate efficient sorting and to prevent clothing from being misplaced. In addition, laundry facilities are available for students who choose to do their own laundry during free time (up until 10 pm). Laundry soap is available in the Boarding School Office. Housekeeping Students are expected to keep their own rooms tidy on a daily basis. However, each student will have their room cleaned at least once per week by the Housekeeping Staff. Bathrooms are cleaned daily and garbage pails are emptied.

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Health Centre All new students will be given an appointment to visit the Health Centre and meet with the Health Centre Manager at the beginning of the fall term. Please ensure that we have received all of your child’s school health forms and immunization records by that time. A School Nurse is on-site from 8 am to 4:30 pm during the week. Our School Physician, Dr. Sheana Desson, has her office in a medical building around the corner from Havergal. She is available for consultation, as needed. Students with prescription medication are asked to sign it in with the Health Centre Manager. Students are not to have prescription or over the counter medications in their rooms, unless it has been approved by the Health Centre Manager. Health Management Being a part of Havergal’s Boarding community means that each of us must take every step to stay well and actively protect each other whether we are in the Boarding School, on campus or in the larger community. Each of us agrees to protect ourselves, others and our Havergal community to reduce the spread of illnesses. 1. Protect myself: ● Monitor for symptoms and report to the Health Centre if experiencing fever, new or worsening cough, difficulty breathing, shortness of breath, chills, repeated shaking with chills, runny or stuffy nose, muscle pain, headache, sore throat, loss of taste or smell, digestive issues or extreme tiredness that is unusual. ● Havergal is a mask friendly environment. Students are welcome to choose to wear masks. ● Wash hands often with soap and water or use alcohol based hand sanitizer regularly. ● Get vaccinated for COVID-19, when able to do so. ● Get vaccinated for the seasonal flu in the fall. 2. Protect others: ● Stay isolated when needed ● Be positive, attentive and helpful to anyone around who may be in need of support. 3. Protect our Havergal College community: ● Keep your clothing, belongings, personal spaces and shared common spaces clean. ● Stay out of class when you are not well. Medical Insurance and Costs All Boarding students must have an active and current Ontario Health Insurance Plan (OHIP) card or subscribe to the mandatory health insurance package through the College provider, Destination Travel. The school will register all Boarding students without an OHIP card with the Destination Travel insurance plan.

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Ontario Health Insurance Plan (OHIP) OHIP is only valid after completion of a minimum 90-day residency in Ontario if you hold a Canadian passport; if your child has an OHIP card but has not completed the residency requirements, they will be required to subscribe to Destination Travel. If your child has landed immigrant status, an Ontario birth certificate or a Canadian passport and if they meet other eligibility criteria, they may apply for OHIP. By living at Havergal, your child meets the residency requirements for OHIP and the school can provide documentation of this. You should apply for OHIP immediately upon arrival in Toronto and purchase Destination Travel insurance for the interim period. This can be done on a month-to-month basis. The Health Centre Manager will enrol your child in the Destination Travel Plan. Destination Travel If there is no valid OHIP card, the school will register the student with the insurer of our choice. This registration is mandatory. Our current Destination Travel health insurance package costs approximately $850 for the 12-month period, beginning August 1. It includes office and hospital visits, a drug plan and other coverage such as lab work, x-rays and physiotherapy. Dr. Desson’s office is able to bill directly to the insurance company, thereby eliminating the necessity of filing claims for individual office visits. Details of the plan may be found at www.desttravel.com. Additional Medical Costs Not Covered by Insurance Should monies have to be spent by Havergal College in emergency or exceptional circumstances and the medical or dental costs exceed the insurance coverage provided, the parent accepts full liability for the fees incurred and will reimburse the College within 30 days of occurrence. With respect to costs that are not for emergency or exceptional situations, the parent should make arrangements for a credit or debit card that the student may use to pick up prescriptions and pay for lab tests or x-rays or other procedures as required. If the medical costs are significant and/or ongoing, the parent may make arrangements to pay the medical practitioner directly, or through the guardian/s. Food Services Students are provided with three meals each day during the week and two meals on Saturday and Sunday. A vegetarian option is always available. If a student has any food allergies or other special dietary needs, they should speak to the Health Center Manager and the Boarding Staff immediately. Additional snacks are ordered from the kitchen once a week and are available to students in the Common Room. The Food Committee meets once a month with Food Services to discuss concerns and nutrition and to make suggestions for menus and special dinners. All Boarding students are welcome to participate in this meeting.

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Banking Boarding students must make their own banking arrangements. There are several banking facilities within walking distance of the school. Students are discouraged from having large amounts of cash in their rooms. It is highly recommended that Boarding students open a Canadian bank account while they are enrolled in the school. Public Transportation Public transportation in Toronto is known as the TTC (Toronto Transit Commission). With the help of a TTC map and app, students can reach most areas of the city. Taxi/Airline Limo Service Students are encouraged to use public transportation whenever possible. If a student requires use of a taxi or airport limousine service, chits (paper receipt used instead of cash) are available in the Boarding School Office and will be charged to the student’s account. Taxi chits are distributed at the discretion of the Boarding Staff for medical appointments, school-related appointments, family occasions and so forth. Taxi chits will not be distributed for leisure outings unless permission is granted by a parent. Airport limos are to be booked in advance with the Boarding Staff so they can ensure the Boarding students arrive at the airport in enough time to make their flight. Uber The use of Uber is allowed with the permission of a parent or at the discretion of the Boarding School Staff, depending on age. Students are responsible to obtain their own accounts and method of payment.

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Section 11: General Information Clothing Guidelines

Our rooms are comfortable, but please keep in mind the idea of sustainability and that our Housekeeping Staff need to easily and regularly clean your rooms; they will need to be kept very tidy. Bring the clothes and items you need to make you feel at home (while keeping in mind that at the end of each year you have to bring most of these items back home). Please make sure all personal items are permanently labelled. Clothing ● school uniform, as outlined in this Uniform document ● socks, underwear ● pajamas ● pair of bedroom slippers

● casual clothing for evenings and weekends ● turtleneck, sweaters and thermal underwear ● comfortable shoes for after school and evenings ● running shoes

● exercise clothing (shorts, t-shirts) ● swimsuit and goggles (1 each) ● nice outfits for special occasions, such as dresses, dress pants and shirts (2) Outerwear ● winter wear, including warm jacket, snow boots, warm gloves, hat and scarf ● sturdy shoes for rainy, cold weather and outdoor activities ● waterproof jacket and pants for outdoor activities and rainy days ● hats for sun ● umbrella ● sunglasses Personal items ● laptop ● cell phone for communication with Boarding Staff ● bath towels, hand towels, facecloths (2 sets) ● toiletries and toiletry bag ● flip flops (plastic sandals) to wear in bathrooms and showers ● laundry bag/basket (1) ● clothes hangers ● bed quilt or duvet ● pillow ● bed sheets—fitted and flat (twin size) and pillow cases (2 sets) ● closet lock (key or combination)

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Extras you may want to bring: ● camera ● desk lamp and/or bed lamp (to clip to headboard) ● flashlight ● mug, bowl, plate, cutlery (for snacks upstairs in Boarding) ● humidifier * Please ensure that all clothing and personal items are permanently labelled with your child’s name. Weekends in Boarding All students are required to remain on-campus/in Boarding during the following weekends: ● Orientation Weekend (first weekend of the school year) ● Celebration Saturday (school community event and alumnae reunion weekend) ● Monthly Boarding Community Events

Boarding School Closures The Boarding School will be closed at the following times: ● November Mid-Term Break ● Christmas Holiday (December–January) ● February Mid-Term Break (Family Day long weekend) ● March Break ● Easter Break (late March/early April)

Note: The Boarding School remains open during the Thanksgiving long weekend in October and the Victoria Day long weekend in May.

Long Weekend Closures Boarding students are encouraged to stay with friends, family or guardians during long weekend closures. Please ensure that arrangements have been made for your student. Boarding School Staff must be informed of plans two weeks in advance of the holiday. Long weekend trips planned and supervised by Boarding Staff will be available to students for some of the long weekend closures. These trips are subject to student interest and feasibility. The Boarding School closes at 6 pm, therefore dinner is not provided to students. Boarding reopens at 4 pm after a closure and dinner service is provided at the normal time of 5 pm.

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Alcohol and Recreational Drugs Possession and/or use of alcohol, marijuana, unauthorized prescription drugs and nonprescription drugs are prohibited. Students found in possession of these items will follow Havergal’s Progressive Discipline Procedure. Cars, Bicycles and Inline Skates Boarding students are not permitted to keep cars at school. Bicycles may be kept locked outside. Inline skating is only allowed outside of the school building. Helmets and other safety equipment must be worn. Use of bicycles and inline skates is limited to use on school property only this year. Electrical Appliances Due to the limited number of outlets per room and the residence fire regulations, students must limit the number of small appliances they bring to school. Computers, radios, low wattage hair dryers, curling irons, fans and humidifiers are permitted in rooms. TVs, refrigerators, corn-poppers, kettles, rice makers or other domestic appliances are not permitted in rooms. Energy Stimulating Beverages Beverages (such as RedBull, Rockstar, Monster, etc.) are not permitted in Boarding, nor may these beverages be purchased and stored for consumption in Boarding. Food Allergies Staff, students, parents and volunteers should refrain from bringing peanuts and other food products containing nuts into the school. Havergal College is nut aware, which means that we can not guarantee the school premises are nut-free. Students who are highly allergic to specific food products and food groups need to alert the School Nurse before moving into Boarding. These students must carry an Epi-Pen with them at all times. Lost Room Keys A fee of $60 will be billed to the student’s account for the first lost key and $75 will be billed to the student’s account for the second lost key. Loss of the third key will result in the lock being changed with costs charged to the student’s account. Student accounts will be billed at the end of each school year. Smoking/Vaping Please refer to the Havergal Code of Conduct and Progressive Discipline Policy.

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